Accounts Payable Specialist

Build Your Future, Strengthen Communities - Grow with CIMSOne of the fastest-growing HOA management companies in Northern California is looking for a full-time Accounts Receivable Specialist to join our team in San Ramon! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service — come join our team!At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact.

With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, vacation, sick, and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!This is a hybrid position based in our San Ramon office.

With a schedule of two days in the office and three days working remotely each week, Monday - Friday, 8:00AM - 4:30PM. The hourly pay range is $24.00 - $26.00, depending on the candidate's relevant experience and qualifications.How You'll Make an ImpactReview invoices for accuracy, coding, approvals, and required supporting documentationProcess vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactionsMaintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiriesPartner with Community Association Managers to research and resolve invoice, payment, and accounts payable issuesMonitor operating cash balances before releasing payments and promptly notifying the appropriate Community Association Manager of potential cash-flow concernsMaintain complete and organized electronic accounts payable records and assisting with other accounting duties as assignedManage invoice processing, electronic payments, vendor records, and accounts payable inquiriesCollaborate effectively with community managers, vendors and accounting colleaguesWhat You BringThe ideal candidate will bring the following experience and capabilities:High School diploma or GED and three years of experiencePrevious accounting experience, including hands-on accounts payable responsibilitiesStrong attention to detail and a consistent commitment to accuracyAbility to organize and prioritize work for multiple entities while meeting recurring deadlinesProfessional written and verbal communication skills and a service-oriented approachSound judgment, problem solving skills, and the ability to escalate questions when appropriateProficient with Microsoft Office, particularly Excel and Outlook; experience with electronic accounts payable systems in preferredAbility to work independently while contributing to a collaborative accounting teamExperience with an HOA or property management company is a plus but not requiredStrong organizational skills, and communication skills (verbal and written)Ability to manage changing priorities in a deadline-driven environment.We are looking for a dependable, professional candidate who takes ownership of their work and contributes positively to a collaborative environment.The primary location for this position is 12647 Alcosta Blvd. Suite 275 San Ramon, CA 94583.