Accounts Payable Specialist

Position: Accounts Payable Specialist

Job Type: 40 hours per week, Full-Time

Location: Hybrid in Bellevue, WA 98004 - Remote three days from home & In-Office two days per week

Starting Pay: $24-25 per hour DOE

Paid Time Off: 2 weeks vacation accrued, 1 week sick accrued, & 13 company-paid holidays

About Us

Ad-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, and Nevada since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives.

Company Culture

• Small, people-oriented company
• Professional but casual, family atmosphere
• We strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all others we work with

What you will be doing:

The Accounts Payable Specialist plays an important role in the Ad-West’ account department. The Accountants Payable Specialist is responsible for the accurate and timely processing of all invoices, ensuring that client financial obligations are met efficiently. This role includes managing day-to-day accounting tasks related to invoice entry, expense reporting, and maintaining accurate financial records. The ideals candidate will possess a strong attention to detail, excellent organization skills, and a thorough understanding of accounting principles, specifically as they apply to accounts payable. This position will report to the Accounting Lead.

Responsibilities and Tasks:

• Process vendor invoices, ensuring proper coding
• Verify and reconcile invoice discrepancies, working closely with vendors and internal teams\
• Review and audit employee milage submissions and expense reports
• Maintain vendor files, including W-9s, contracts, and other relevant documents
• Ensure compliance with company policies, procedures, and accounting standards
• Generate system reports as requested

Soft Skills and Personal Attributes:

· Strong analytical and problem-solving abilities

· Attention to detail and commitment to accuracy

· Proactive and results-oriented, with a focus on continuous improvement

Qualifications:

· Highschool diploma or equivalent, associate’s degree in accounting, finance, or related business field preferred but not required

· 1-2 years of experience in accounts payable or similar role

· Strong understanding of accounts payable practices

· Experience working with ERP systems and Microsoft Office Suite, especially Excel

· Excellent attention to detail and ability to manage multiple priorities in a face-paced environment

· Strong problem-solving and communication skills

· Ability to work independently and as part of a team

Physical Requirements:

• Prolonged periods of sitting or standing (your choice) at a desk and working on a computer
• Ability to use standard office equipment, including a computer, keyboard, mouse, phone, scanner, printer, and postage machine
• Ability to occasionally life and move files or supplies weighing up to 20 pounds
• Visual acuity to read and interpret data on a computer screen and paper documents.
• Manual dexterity for data entry and handling paperwork.

Mental Requirements:

• Ability to maintain concentration and focus while processing high volumes of invoices and financial data.1-2 years of experience in accounts payable or similar role
• Strong analytical and critical-thinking skills to identify discrepancies and resolve issues accurately
• High attention to detail to ensure data accuracy and compliance with accounting standards.
• Ability to handle stress related to deadlines and high-priority tasks while managing time efficiently
• Effective verbal and written communication skills for collaborating with vendors and colleagues

Benefits

• Health Insurance (Medical, Dental, Vision, Life, Vol. Life, FSA, & EAP)
• 401(k) with company match up to 4%
• Hybrid Work Schedule- Remote three days from home & In-Office two days per week
• Two weeks vacation accrued
• One week sick time accrued
• 13 company paid holidays per calendar year