Accounts Payable Specialist
Job Location: Rancho Mirage, CA
Job Duration: 13 weeks
Shift: Part-Time | 4 Days/Week | 6 Hours/Day (Days TBD with Manager)
Pay Rate: up to $24/hour on w2
Job Description:
- Process, review, code, and enter invoices accurately into the accounting system.
- Ensure invoices are assigned to the correct vendor, GL account, and payment terms.
- Maintain recurring vendor accounts and ensure timely automatic payments.
- Record accruals and maintain accurate financial records for the appropriate fiscal year and accounting period.
- Process and maintain 1099 vendor information and California 587 tax reporting requirements.
- Monitor assigned vendor accounts and ensure payments are issued within established timelines.
- Research and resolve vendor payment discrepancies and account issues.
- Maintain accurate documentation while ensuring compliance with company policies and confidentiality requirements.
- Perform additional accounting and administrative duties as assigned.
Required Experience:
- Minimum 3 years of Accounts Payable experience.
- Experience processing high-volume invoices and vendor payments.
- Experience coding invoices and General Ledger (GL) accounts.
- Experience with accruals, 1099 reporting, and vendor account reconciliation.
- Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
- Ability to use 10-key by touch and type 40–50 WPM.
- Strong attention to detail, organizational, analytical, and communication skills.
- Ability to maintain confidentiality and work effectively in a team environment.
Education:
- High School Diploma or GED required.
- Associate's Degree in Accounting, Finance, or related field preferred.