POSITION DESCRIPTION
- Maintain vendor files including new vendor set-up, reconciliation/resolution, and proper documentation of discrepancies and payment issues
- Review purchase orders for descriptions, coding, vendor selection, PO date, and job number
- Accurately edit purchase orders and enter invoices into accounting system
- Review, code, and process invoices and check requests
- Ensure proper approval and accuracy on all invoices prior to payment
- Professionally respond to inquiries regarding purchase orders and invoices from vendors or management
- Monitor and analyze specific AP operations, such as invoice research and follow up, problem documentation, and standardization of input
- Assist with month-end duties including timely close of accounts payable and maintain and reconcile the open purchase order report
- Comply with relevant internal controls, policies, and procedures
- Perform other miscellaneous duties as necessary
POSITION REQUIREMENTS
- High school diploma or equivalent
- 2-3 years of Accounts Payable experience
- Proficient computer skills (Word, Excel, Outlook)
- Excellent written and verbal communication skills with all department levels
- Excellent attention to detail, accuracy, and organizational skills
- Effectively handle deadlines, multiple tasks, and be a team player
- Strong telephone skills with an understanding of customer service