Accounts Payable Specialist

Accounts Payable SpecialistWe are seeking a detail-oriented Accounts Payable Specialist to support day-to-day AP operations across multiple entities and client portfolios. This individual will work closely with the Accounts Payable Manager to ensure accurate and timely invoice processing, vendor management, account reconciliations, and payment coordination.The ideal candidate is organized, proactive, comfortable managing high invoice volumes, and able to work across multiple accounting systems and entities in a fast-paced environment.Primary ResponsibilitiesAssist with managing the accounts payable cycle, including invoice intake, review, coding, data entry, approval routing, posting, and synchronization across multiple QuickBooks accountsAssist with reconciling automated bank withdrawals and recurring vendor payments against outstanding AP invoicesRespond to routine vendor and internal AP inquiries, helping maintain timely communication and issue resolutionCoordinate new vendor setup within Bill.com, including collecting W-9s, agreements, certificates of insurance, contact information, and other required documentationReview vendor statements against internal AP records to identify missing invoices, discrepancies, and outstanding balancesAssist with Divvy inquiries, including credit limit information, basic reporting, and job number updatesComplete vendor credit applications and coordinate supporting documentation and internal approvalsAssist with preparing monthly reports to identify missing recurring invoices from contractors and subscription vendorsAssist with reviewing contractor timesheets and verify hours against corresponding billing recordsSecondary ResponsibilitiesAssist preparing weekly accounts payable aging reportsAssist reconciling vendor credits and payments received across multiple bank accounts and identify corresponding invoicesProvide payment status updates and respond to payment-related inquiriesTroubleshoot payment failures, system synchronization issues, coding errors, incorrect job or general ledger mappings, and approval delaysAssist with month-end close activities, including accruals, prepaid expenses, reclassifications, journal entries, and general ledger researchProvide supporting financial reports, including P&L, general ledger, accrual, prepaid expense, and project/job cost reportsAnnual ResponsibilitiesAssist with annual 1099 preparation and filingMaintain vendor records and research and resolve vendor payment and 1099 discrepanciesQualifications1-2 years of accounting experience or related experienceExperience with QuickBooks and Bill.com preferredFamiliarity with multi-entity accounting environmentsStrong attention to detail and organizational skillsStrong communication and problem-solving skillsProficiency in Microsoft Excel and other accounting or financial systemsAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.