Accounts Payable Specialist

Accounts Payable SpecialistWe are looking for an Accounts Payable Specialist to join a team in Newark, California in a contract-to-permanent capacity. This role is ideal for someone who can manage invoice processing with accuracy, maintain organized financial records, and work across departments to resolve payment-related issues. The position supports daily accounts payable operations while helping ensure timely payments, strong documentation practices, and smooth month-end completion.Responsibilities:Review incoming invoices, validate supporting details, and process payments accurately while maintaining expense controls.Reconcile completed transactions by checking accounting entries against system activity and account balances.Allocate charges to the appropriate general ledger accounts and cost centers based on invoice and expense documentation.Coordinate vendor payments by confirming required information, preparing disbursements, and addressing mismatches involving purchase orders, contracts, or billing records.Investigate payment variances and partner with internal teams to resolve outstanding issues efficiently.Track open credits and memos to ensure appropriate offsets are applied to vendor accounts.Process stop-payment requests and update purchasing documentation when changes are needed.Audit employee expense submissions and advance requests, then prepare reimbursements in accordance with company procedures.Maintain ledgers, reconcile vendor statements, preserve financial records through filing and scanning, and support month-end close activities as needed.