Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our growing finance team in New York City. This individual will be responsible for the full-cycle accounts payable process, ensuring invoices are processed accurately and payments are made on time. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and enjoys working collaboratively across departments.

Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Match invoices to purchase orders and receiving documentation while ensuring proper approvals are obtained.
• Prepare and process weekly ACH, wire, and check payment runs.
• Maintain vendor records, including onboarding new vendors, W-9 collection, and banking information.
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
• Respond to vendor and internal employee inquiries regarding payment status.
• Reconcile AP-related general ledger accounts and assist with month-end close activities.
• Review and process employee expense reports and corporate credit card transactions.
• Ensure compliance with company policies and internal controls.
• Assist with audit requests and provide AP documentation as needed.
• Identify opportunities to improve AP processes and increase efficiency.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Experience processing high-volume invoices in a fast-paced environment.
• Strong understanding of accounts payable principles and general accounting practices.
• Proficiency with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar.
• Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables preferred).
• Excellent attention to detail, organizational skills, and ability to meet deadlines.
• Strong written and verbal communication skills with a customer-service mindset.

Preferred Qualifications

• Experience with expense management platforms such as Concur, Expensify, or Ramp.
• Experience working in financial services, professional services, real estate, or corporate environments.
• Ability to prioritize multiple responsibilities with minimal supervision.

Compensation & Benefits

• Salary up to $90,000, based on experience.
• Annual performance bonus.
• Comprehensive medical, dental, and vision insurance.
• 401(k) with company match.
• Generous PTO and paid holidays.
• Professional development and growth opportunities.
• If you're looking to join a collaborative finance team where you can make an immediate impact and continue to grow your accounting career, we'd love to hear from you.

JobID: APspecialist