Accounts Payable Specialist

About This Role

We are proactively seeking experienced Accounts Payable Specialists to join our Melville, NY team.

As an Accounts Payable Specialist, you will play a critical role in managing company expenditures, maintaining accurate vendor records, ensuring timely payments, and supporting month-end accounting functions.

Core Responsibilities

• Invoice Processing: Review, verify, and enter high-volume vendor invoices into accounting systems with accurate GL coding and multi-location cost allocation.
• Matching & Approval: Perform 2-way and 3-way matching (Invoices, Purchase Orders, and Receiving Documents) to verify pricing, quantities, and terms.
• Payment Processing: Prepare weekly check runs, ACH payments, and wire transfers in compliance with internal payment schedules and approval hierarchies.
• Vendor Management: Act as the primary point of contact for vendor inquiries, resolve statement discrepancies, reconcile vendor accounts, and maintain vendor Master Files (including W-9 processing and annual 1099 issuing).
• Reconciliations & Reporting: Reconcile corporate credit card expenses, expense reports, and petty cash. Assist with AP month-end closing activities, accruals, and aging report analysis.
• Compliance & Audits: Support internal and external audits by providing requested documentation, schedules, and invoice back-up.

Required Qualifications

• Experience: 1–4+ years of dedicated Accounts Payable or general accounting experience.
• Technical Skills: Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or Enterprise ERPs) and strong Microsoft Excel skills (vlookups, pivot tables).
• Accuracy & Detail: Excellent attention to detail and strong data entry skills.
• Communication: Clear professional written and verbal communication skills to interface effectively with vendors and internal department heads.
• Problem-Solving: Proven ability to investigate billing discrepancies and resolve PO mismatches efficiently.

Preferred Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, or Business Administration.
• Prior experience working in automated/paperless AP environments.
• Experience handling 1099 preparation and multi-entity accounting.

Benefits & Working Conditions

• Competitive compensation based on experience
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid Time Off (PTO) and paid company holidays
• Professional growth and internal advancement opportunities