Accounts Payable Specialist
This position is responsible for full-cycle accounts payable, ensuring timely and accurate processing of company invoices and administering/reimbursement of travel expenses. This includes invoices processed manually, through EDI, direct debit and 3rd party systems. This role is also responsible for executing A/P check runs, vendor setup, 1099 processing and ensuring the integrity of financial data while establishing and maintaining positive vendor and employee relations.
Auditing and entering all company invoices received via mail, email and Factura.ai into Sage Intacct
Preparing new vendor set up
Researching and resolving past due invoices
Ensuring compliance with corporate reimbursement policies
Auditing incoming expense reports using the Company's corporate credit card portal, integrating invoice files into Sage Intacct, and posting the monthly payment
Verifying invoice coding, ensuring all invoices are properly approved, posting invoices, printing checks.
New vendor setup; vendor maintenance; 1099 setup and 1099 reporting
Assist with administrative functions and special projects
High School diploma
Some college accounting coursework preferred
3-5 years A/P experience
Strong understanding of accounting principles
Understanding of IRS travel and expense regulations
Experience using Sage Intacct a plus
Intermediate to advanced level experience in Microsoft Excel, Word and Outlook
Detail, results and deadline oriented with professional demeanor
Independent self-starter with a can-do attitude
Ability to maintain confidentiality
Ability to interact and communicate to all levels of the company
Flexible and able to adapt to rapidly changing priorities
Willingness to learn and take on new assignments
Strong communication and organizational skills
Office environment. Extended periods of sitting, typing and looking at a computer screen. May also require some reaching, bending, and lifting.