Accounts Payable Specialist

Administrative AssistantLocation: Indianapolis, INHybrid position: 2 days WFH and 3 days in-office required. 9045 River Road, Indianapolis, IN 46240Company Overview:Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States.

Our mission: to deliver quality, efficient, safe, and innovative solutions to protect our partner's infrastructure and critical assets.Position SummaryAssists with administrative tasks related to vendor invoicing and litigated claims including file maintenance, responding to requests for information, and other tasks as assigned.ResponsibilitiesAccurately enter various types of vendor invoices into the Workday accounting systemAccurately enter various types of claim invoices into CMS accounting systemSort incoming invoices and distribute to other AP staffReview expense reports for proper coding and forward for approvalAudit and prepare Travel per DiemsInform Field offices of corrections made, or additional information neededField vendor & customer claim calls and emails and resolve problems and issuesResearch payment information when needed and communicate resultsAdd new vendors, contact vendors for additional information, and send out new vendor packetsAssist with the mailing of AP checks where necessaryResearch and request voids and reissues of checks as neededPrepare unclaimed property check requests and file with the appropriate state entitiesMaintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilitiesSpecial projects as assigned by AP ManagerRequirementsHigh School education or equivalent. Associate degree in accounting or a related field preferred1-2 years of experience in payables functions using Microsoft ExcelAdvanced knowledge of Microsoft Excel is requiredStrong organizational skills and detail-oriented with a macro-level view of the businessStrong written and communicative skillsAbility to multitask & react to a fast-paced environmentStrong time management skills with the ability to prioritizeAccurate, high-volume data entry skillsStrong problem-solving skillsDemonstrated exceptional customer service skillsWhy You'll Love Working for Us (Our Benefits):PTO & Paid Holidays – Even in your first year, so you can spend time with your loved ones. Included are 2 floating holidays to use at your discretion.Comprehensive Insurance Options – A variety of excellent insurance choices including both PPO and HDHP's with HSA medical options, dental and vision.HSA (Health Savings Account) – Employees enrolling in one of the high-deductible health plan options are eligible to receive FREE employer contributions and may also contribute via payroll deduction.401(k) with Company Match – We'll help you save for the long term with our competitive 401(k) employer match program.Employer Paid Short-Term and Long-term Disability InsuranceEmployer Paid Life and AD&D InsuranceSupplemental Insurance – Accident, Critical Illness, Hospital Indemnity policies available through payroll deduction.Identity Theft and Legal Protection – Voluntary plans available through payroll deduction.Employee Assistance Program – FREE 24/7on-demand mental health support app and confidential support to help you manage stress, find balance, or address a challenging personal situation.USIC All Stars – Our employee recognition program.

Earn points for living our company values and celebrating milestones. Redeem your points for gift cards or merchandise!Education Partnership – Discounted tuition for USIC employees, their spouses, and dependents through Indiana Tech (courses available online nationwide).Employee Discounts & Perks – Outstanding discounts at major retailers and service providers.We are an Equal Opportunity Employer.