Accounts Payable Specialist

Accounts Payable Specialist

Location: Chicago, IL

Industry: Real Estate

Work Arrangement: On-Site, 5 Days per Week

Employment Type: Full-Time

Position Overview

Our client, an established real estate firm located in Chicago, is seeking a detail-oriented and organized Accounts Payable Specialist to join its accounting team. This individual will be responsible for managing day-to-day accounts payable activities, ensuring accurate and timely processing of invoices, and supporting the overall accounting operations of the organization.

The ideal candidate will have prior accounts payable experience, preferably within the real estate or property management industry, and familiarity with Yardi accounting software.

Key Responsibilities

• Process and code invoices accurately and efficiently across multiple properties and entities.
• Review invoices for proper approvals, supporting documentation, and appropriate general ledger coding.
• Manage the accounts payable cycle, including invoice entry, payment processing, and vendor account reconciliation.
• Utilize Yardi to maintain accurate accounts payable records and process transactions.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Maintain vendor records, including W-9 forms and payment information.
• Assist with weekly check runs, ACH payments, and other payment processing activities.
• Reconcile vendor statements and monitor outstanding invoices.
• Collaborate with property managers, accounting teams, and other internal departments to ensure timely and accurate payments.
• Support month-end and year-end closing activities, including accounts payable accruals and reconciliations.
• Assist with 1099 preparation and annual reporting requirements.
• Maintain organized accounting records and documentation in accordance with company policies.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Previous experience within real estate, property management, or a related industry preferred.
• Experience with Yardi strongly preferred.
• Strong understanding of accounts payable processes, invoice coding, and general ledger accounts.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong communication and problem-solving abilities.
• Ability to work independently while collaborating with a team.
• Associate's or bachelor's degree in Accounting, Finance, or a related field preferred but not required.