Accounts Payable Specialist

More About The RoleAt Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology.

In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.The Heartland philosophy rests firmly on the pillars of Servant Leadership.

This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!Position PurposeReporting into Heartland's Accounts Payable Manager, the Accounts Payable Specialist will provide financial, administrative and clerical services. This is a full-time, in-office position located at our Chicago offices.CompetenciesAt Heartland, all of our team members embody the spirit of Servant Leadership.Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.Building Community – Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.Commitment to the Growth of the People – Dedicated to the personal and professional growth and development of our team members.Conceptualization - Forward thinking and approaching work and challenges with an end-to-end view.Empathy – Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.Foresight – Taking the past, the present, and the future decision-making process.Healing – Focusing on the emotional and physical health of our team members.

Offering support and solutions to ensure our team members have balance.Persuasion – Building group consensus and buy-in.Self-Awareness – Conscious knowledge of personal character, emotions, intentions, and leadership impact.Stewardship - Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.Essential ResponsibilitiesEnsure bills are accurate, approved and correctly entered in systemProcess 50-75 invoices a day from multiple sources (30-40 locations) timely and accuratelyCoordinate and process invoice payments to vendors using credit cards, checks and ACHReconcile cash disbursements account and multiple credit cardsMaintain files on account status, vendor information, and payments processedReview and process 25-50 expense reports per weekEnsure all vendors are paid on timeAnalyze and resolve payable discrepancies and address vendor queriesResearch, resolve and communicate any questions from corporate or other team membersResponsible for multiple credit card and bank reconciliationsPlay a lead liaison role onboarding new acquisitionsOrganize paper and electronic recordsManage all incoming and outgoing mailAdhere to and enforce company policiesRequirements/QualificationsBA/BS degree in accounting or related field1-3 years of AP and/or accounting experienceFull cycle Accounts Payable for multiple (30-40 locations)Experience organizing invoices and payments for multiple locationsTraining or experience in accounting or bookkeepingStrong knowledge of Excel and Microsoft Office SuiteExperience with accounting software and accounting procedures preferredExperience with Ramp software is nice to have but not requiredBenefits OfferedCompetitive compensation & bonusesComprehensive health, vision, and dental benefitsVacation, sick, and holiday payContinual professional trainingOrganization-sponsored team-building activitiesLocated near all major public transportationCommuter benefitsCasual dressFitness facility in the buildingPay RangeUSD $50,000.00 - USD $60,000.00 /Yr.