Accounts Payable Specialist

Key Responsibilities:

Vendor Master Management

• Manage the end-to-end supplier onboarding process, including new supplier setups, changes, and deactivations.
• Validate supplier information including legal business names, tax identification numbers, foreign tax identification numbers (FTINs), banking information, remit-to addresses, etc.
• Ensure supplier data is complete, accurate, and compliant with company policies and internal controls.
• Perform periodic vendor master audits to identify duplicate, inactive, or inaccurate supplier records.
• Maintain supporting documentation and approval records in accordance with audit and retention requirements.
• Perform third-party risk assessments and supplier due diligence reviews and escalate identified risks to appropriate Compliance or Risk teams.

Tax Compliance & Reporting

• Collect, review, and maintain tax documentation including:
• W-9 forms, W-8BEN, W-8BEN-E and other applicable forms
• Validate tax classifications and reporting requirements.
• Ensure supplier setup data supports accurate withholding and information reporting requirements.

Global Banking & Payment Information Management

• Review and validate domestic and international banking information.
• Understand banking requirements for multiple countries and payment formats.
• Verify and maintain IBANs, SWIFT/BIC codes, routing numbers, sort codes and country-specific banking formats
• Support payment-related investigations and supplier inquiries.

Process Improvement & Project Support

• Identify opportunities to improve supplier onboarding, compliance reviews, and vendor maintenance processes.
• Develop and document standardized procedures and process controls.
• Participate in system implementations, upgrades, and process transformation initiatives.
• Lead or support projects related to vendor master governance, compliance, automation, and operational efficiency.
• Create reporting and metrics to monitor vendor master quality and processing effectiveness.

Cross-Functional Accounts Payable Support

• Provide backup support for Accounts Payable operations as business needs require.
• Assist with invoice processing, supplier inquiries, payment processing, month-end activities, etc.
• Backup support with Concur expense reporting administration and employee inquiries.

Want to make an application Make sure your CV is up to date, then read the following job specs carefully before applying.

Required Qualifications

• 3-5+ years of experience in:
• Vendor Master Management and Supplier Onboarding
• Accounts Payable
• Experience maintaining supplier master data within an ERP system.
• Working knowledge of W-9 and W-8 tax documentation.
• Experience supporting or participating in 1099 reporting processes.
• Knowledge of domestic and international banking requirements.
• Strong Microsoft Excel skills and data analysis capabilities.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Preferred Qualifications

• Experience within the financial services industry.
• Experience with Oracle Fusion or other major ERP platforms.
• Familiarity with SOX controls and audit requirements.
• Experience participating in process improvement and automation initiatives.