Accounts Payable Specialist

Position Summary

We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our client's team in a full-time role supporting a fast-paced manufacturing environment. The ideal candidate will have experience processing a high volume of vendor invoices, performing three-way matching, reconciling vendor statements, and resolving invoice discrepancies while ensuring accuracy and timely reporting. Manufacturing experience is preferred, and experience in a defense or aerospace manufacturing environment is a plus but not required. The successful candidate will be highly organized, able to manage multiple priorities, and committed to maintaining strong internal and vendor relationships while supporting the overall efficiency of the accounting department.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently
• Perform three-way matching of purchase orders, receipts, and invoices
• Verify invoice coding, approvals, and supporting documentation
• Resolve invoice discrepancies by working closely with Purchasing, Receiving, and vendors
• Prepare and support bi-weekly payment runs, including checks and electronic payments
• Reconcile vendor statements and maintain positive vendor relationships
• Assist with month-end close activities and maintain organized AP records
• Ensure compliance with company policies and internal controls

Qualifications

• Minimum of 2 years of recent Accounts Payable experience
• Experience processing high-volume invoices in a manufacturing or distribution environment
• Strong understanding of purchase orders and three-way matching
• Proficiency with ERP/accounting systems and Microsoft Excel
• Excellent attention to detail, organizational skills, and ability to meet deadlines
• Strong communication and problem-solving skills
• Experience in a manufacturing environment is preferred
• Familiarity with complex purchasing processes, multiple vendors, and high-volume transaction environments is highly desirable

Ideal Candidate Attributes

• Collaborative mindset – Enjoys working with peers and cross-functional teams
• Exceptional attention to detail – Highly accurate in data entry, coding, and invoice processing with minimum errors
• Dependable and accountable – Consistently meeting deadlines and following through on responsibilities
• Operational agility – Adapts quickly to evolving business priorities and production needs