Accounts Payable Specialist

Accounts Payable SpecialistThe Accounts Payable Specialist is responsible for performing the invoice payment cycle. This includes everything from opening the mail/email, scanning the invoices, entering the information in accounting software, prioritizing payments, reviewing entries, and processing payments. These duties must be done in a timely, efficient manner within established policies and procedures.Duties & ResponsibilitiesReview accounts payable invoices for proper approval and route unapproved invoices for appropriate approval.Analyze, understand, and pay invoices.Maintain records of financial transactions.

Be able to provide those records to other departments when needed.Review internal employee expense reimbursements for proper supporting documentation of expense and process in a timely manner.Assign appropriate general ledger account distribution to invoices.Request information and documentation from vendors.Verify receipt of vendor invoices billed on monthly statements and match charge or service tickets to vendor statements.Data entry of vendor invoices into accounts payable software system, including intercompany payables.Review and verify that data entered in accounts payable software matches invoice and vendor information.Prepare checks and ACH payment files, complete check payment processing.Answer Associate questions on general ledger accounts, reimbursements, mileage, expense reimbursement forms, notary, and paid invoices in a timely manner.Respond to emails and phone calls from vendors & coworkers in a timely manner.Perform company-required training.Maintain and safeguard company assets.Research prior transaction.Be familiar with Busey Policies, especially the Capital, Purchasing, and Expense Approval Policy and the Travel and Business Expense Reimbursement Policy.Accounts Payable Specialist II (in addition to above duties):Maintain vendor W-9 forms in accounts payable software files.Assist in the annual preparation of IRS 1099-Misc forms regarding vendor payments.File and store A/P transaction records and related information in appropriate manner for both physical and electronic storage.Prepare monthly and special request reports.Review and analyze monthly and special request reports.Maintain and update vendor records including updating documentation within the accounting system.Maintain employee direct deposit forms and other documentation. Upload and file within our accounting system.Research account discrepancies.Assist Audit with documentation requests.Education & ExperienceKnowledge of & Ability to:Complete work accurately to prevent/limit number of errorsMaintain confidentiality of informationPerform duties under frequent time pressures and high work volumeSolve problems independently while applying logic and discretionBring positive energy to the workplace with a high level of commitment and exceptional customer service.Education and Training:Requires Associate's degree, preferably in business related field.Requires experience (coursework or work experience) in accounting or accounts payable.Knowledge of accounts payable software is preferred.Requires knowledge of Microsoft Office.