Accounts Payable Specialist

Accounts Payable Specialist

Monday – Friday 8:00am – 4:30pm

On Site, Buffalo Grove, IL

$70,000–$80,000 + Health/Vision/Dental/401K w/Match

From residential homes to commercial construction projects, our company is known for delivering quality craftsmanship, dependable service, and results built to last. As our business continues to grow, we are looking for an organized, detail-driven Accounts Payable Specialist to play an important role in keeping our financial operations running smoothly.

This is a great opportunity for someone who enjoys taking ownership, working with vendors and internal teams, and ensuring the details behind every project are handled accurately. You'll manage day-to-day AP activities, oversee invoice processing and payments, resolve discrepancies, and help maintain accurate financial records across the business.

What We Offer:

• Competitive salary of $70,000–$80,000
• Health, dental, and vision insurance
• Paid time off and paid holidays
• Retirement savings options, 401K w/match
• Opportunities for professional development and career growth
• A collaborative team environment where your contributions matter

What You'll Do:

• Manage the full accounts payable cycle, including receiving, reviewing, coding, and processing vendor and subcontractor invoices.
• Verify invoices for accuracy, appropriate approvals, and proper allocation to jobs, cost codes, departments, and general ledger accounts.
• Track invoice approvals and payment due dates to ensure timely payments and maintain accurate AP aging.
• Coordinate subcontractor payment requirements by collecting and maintaining W-9s, lien waivers, certificates of insurance, and other required documentation.
• Reconcile vendor statements, research discrepancies, and resolve billing issues, duplicate invoices, short payments, and outstanding balances.
• Prepare and process vendor payments through check and ACH transactions, ensuring all payments are properly authorized and documented.
• Communicate directly with vendors, subcontractors, and internal departments to address invoice questions, payment status, and account discrepancies.
• Assist with month-end close activities, including AP accruals, account reconciliations, and maintaining organized financial records.
• Identify opportunities to improve AP processes, strengthen accuracy, and keep workflows organized and efficient.

What We're Looking For:

• At least 1 year of experience in Accounts Payable or a similar accounting support role.
• Understanding of invoice processing, vendor accounts, payment processing, and account reconciliations.
• Experience with three-way matching (purchase orders, invoices, and receiving documentation) is preferred.
• NetSuite experience is preferred.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• A proactive, dependable approach with strong communication and problem-solving skills.
• Ability to work independently while collaborating effectively with a team.

Corporate Resources, on behalf of our client located in Buffalo Grove, IL is hiring an Accounts Payable Specialist.