Accounts Payable Representative

ACCOUNTS PAYABLE REPRESENTATIVE RESUME EXAMPLE

Published: May 15, 2026. The Accounts Payable Representative specializes in invoice processing, vendor reconciliation, payment workflows, and month‑end support within fast‑paced accounting environments. This role includes expertise in GL reconciliation, ACH processing, audit support, and ERP systems such as Oracle and Concur. The candidate also strengthens internal controls, resolves payment discrepancies efficiently, and maintains strong vendor and cross‑functional relationships.

SUMMARY

Results‑driven Accounts Payable Representative with 2+ years of experience in invoice processing, vendor reconciliation, and payment administration within distribution and financial operations environments. Proven record of processing 150+ weekly invoices while maintaining 98% accuracy and supporting timely month‑end close activities. Expertise in invoice coding and vendor management to optimize payment workflows, mitigate processing discrepancies, and drive operational efficiency through accurate financial documentation and responsive stakeholder support.

SKILLS

• ACH Payments
• GL Coding
• Expense Reporting
• Check Processing

EXPERIENCE

Accounts Payable Representative

Summit Ridge Supply Co., Phoenix, AZ

• Processed 150+ vendor invoices weekly through manual entry and automated uploads, maintaining 98% payment accuracy and reducing processing delays by 15%.
• Reconciled vendor statements and resolved payment discrepancies within 48 hours, improving supplier response efficiency across 75+ active vendor accounts.
• Generated ACH payments and check runs with complete backup documentation, supporting monthly payment cycles exceeding $450K in operating expenses.
• Maintained vendor W-9 and payment records while assisting with 1099 preparation, strengthening audit compliance, and year‑end reporting accuracy.

August 2022 – May 2024

• Reviewed purchase orders, invoices, and expense reports for approval compliance, reducing invoice coding errors by 18% during quarterly audits.
• Processed employee expense reports and credit card transactions through Concur, accelerating reimbursement turnaround times by 20%.
• Organized AP records and monitored aging reports weekly, supporting on‑time payment processing for more than 120 vendor accounts.
• Responded to vendor inquiries professionally through phone and email communication, improving issue resolution timelines and maintaining positive supplier relationships.

EDUCATION

Associate of Applied Science in Accounting

Mesa Community College, Mesa, AZ

2. Mid‑Level Accounts Payable Representative Resume

SUMMARY

Results‑driven Accounts Payable Representative with 5+ years of experience in accounts payable operations, invoice reconciliation, and vendor management within manufacturing and logistics environments. Proven record of reducing payment discrepancies by 22% through accurate invoice verification and three‑way matching procedures. Expertise in Oracle Financials and month‑end close activities to optimize transaction processing, mitigate compliance risks, and drive consistent financial reporting through strong internal controls and operational accountability.

SKILLS

• Three‑Way Matching
• Month‑End Close

EXPERIENCE

Accounts Payable Representative

Blue Harbor Distribution Group, Charlotte, NC

March 2022 – Present

• Processed 200+ weekly PO and non‑PO invoices using Oracle Financials, maintaining 99% processing accuracy across multi‑department operational expenses.
• Conducted three‑way invoice matching and resolved purchase order discrepancies, decreasing unresolved invoice exceptions by 22% over 12 months.
• Coordinated weekly aging reports and payment runs totaling $1.1M annually, ensuring compliance with prompt payment discount deadlines.
• Supported monthly accruals, GL reconciliations, and audit preparation activities, contributing to a 17% reduction in month‑end close delays.
• Managed vendor onboarding and W‑9 documentation for 90+ suppliers, strengthening 1099 reporting accuracy and regulatory compliance standards.

Accounts Payable Coordinator

Pioneer Freight Solutions, Columbia, SC

January 2020 – February 2022

• Verified invoice approvals, purchasing authority, and GL coding for high‑volume transportation and operating expense transactions exceeding $600K quarterly.
• Processed check requests, overnight payments, and employee expense reimbursements while maintaining complete supporting documentation for audit review.
• Investigated outstanding vendor balances and resolved aged invoice discrepancies, improving payment cycle efficiency by 19%.
• Assisted AP leadership with cash clearing reconciliations and month‑end reporting activities, supporting accurate balance sheet reporting processes.

EDUCATION

Bachelor of Science in Business Administration

University of North Carolina, Charlotte, NC

3. Senior Accounts Payable Representative Resume

PROFESSIONAL SUMMARY

Results‑driven Accounts Payable Representative with 9+ years of experience in financial operations, vendor payment management, and general ledger reconciliation within healthcare and corporate services industries. Proven record of improving invoice processing efficiency by 28% while overseeing high‑volume payment cycles exceeding $3M annually. Expertise in AP compliance controls and process improvement initiatives to optimize payment operations, mitigate financial reporting risk, and drive operational performance through accurate reconciliations, audit support, and cross‑functional collaboration.

CORE SKILLS

• AP Compliance
• Process Improvement
• Payment Processing

EXPERIENCE

Senior Accounts Payable Representative

Crestline Healthcare Services, Nashville, TN

April 2020 – Present

• Directed daily processing of 300+ vendor invoices and expense transactions, ensuring timely approvals and maintaining 99% compliance with internal financial controls.
• Led reconciliation of GRNI, cash clearing, and vendor statement accounts, reducing unresolved balance discrepancies by 26% during annual close cycles.
• Implemented invoice audit procedures and approval tracking improvements, accelerating payment processing efficiency by 24% across multi‑site operations.
• Coordinated vendor communication, payment investigations, and escalation resolution activities, strengthening supplier satisfaction and reducing overdue payment inquiries by 31%.
• Supported audit examinations, regulatory reviews, and month‑end close activities, contributing to consistent financial reporting accuracy across AP operations.

Accounts Payable Representative

Oakstone Business Solutions, Louisville, KY

May 2017 – March 2020

• Processed high‑volume trade, freight, insurance, and fixed asset invoices totaling $2.4M annually while ensuring proper coding and approval compliance.
• Managed ACH payments, check runs, and vendor maintenance activities for more than 180 active supplier accounts across multiple operational departments.
• Reviewed transaction activity and identified process improvement opportunities, helping reduce duplicate payment risks by 18% through enhanced verification controls.
• Assisted leadership with retention tracking, accrual support, and vendor reconciliation reporting, improving month‑end close efficiency by 16%.

EDUCATION

Bachelor of Science in Accounting

Middle Tennessee State University, Murfreesboro, TN