Accounts Payable Manager

We are seeking an experienced and detail-oriented Accounts Payable Manager to lead and oversee the company’s accounts payable function. The ideal candidate will have strong knowledge of the full AP lifecycle, excellent leadership and organizational skills, and hands-on experience working with an enterprise ERP system such as NetSuite or SAP.

About the Role

The Accounts Payable Manager will be responsible for ensuring accurate and timely invoice processing, vendor management, payment execution, account reconciliations, internal controls, and month-end close activities. This individual will also identify opportunities to improve processes, automate workflows, and strengthen AP controls.

Responsibilities

• Manage the day-to-day operations of the Accounts Payable department, including invoice processing, approvals, payment processing, and vendor maintenance.
• Lead, mentor, and develop AP staff while managing workload, priorities, and performance.
• Oversee the full-cycle accounts payable process for multiple entities, departments, and/or locations.
• Ensure accurate and timely processing of invoices, expense reports, purchase orders, and vendor payments.
• Review and approve AP transactions in accordance with company policies and internal controls.
• Manage vendor onboarding, vendor master data, W-9 documentation, and payment information.
• Monitor AP aging and resolve outstanding invoices, discrepancies, and vendor inquiries.
• Perform or oversee three-way matching between purchase orders, receipts, and invoices.
• Support monthly, quarterly, and annual financial close processes.
• Reconcile AP subledger activity to the general ledger and investigate discrepancies.
• Partner with Procurement, Finance, Operations, and other departments to resolve invoice and payment issues.
• Develop and maintain AP policies, procedures, and internal controls.
• Identify opportunities for automation and process improvements to increase efficiency and reduce errors.
• Prepare AP reports and provide management with analysis of outstanding liabilities, payment activity, and department performance.
• Support internal and external audits by providing documentation and responding to information requests.
• Ensure compliance with applicable accounting policies, tax requirements, and company procedures.

Qualifications

• 5+ years of progressive Accounts Payable or accounting experience, including management or supervisory experience.
• Hands-on experience with NetSuite or SAP required.
• Strong understanding of the full accounts payable lifecycle.
• Experience with high-volume invoice processing and multiple entities preferred.
• Strong understanding of accounting principles, internal controls, and reconciliations.
• Experience with three-way matching, vendor management, and payment processing.
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data analysis.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet strict deadlines.

Required Skills

• Hands-on experience with NetSuite or SAP.
• Strong understanding of the full accounts payable lifecycle.
• Experience with high-volume invoice processing and multiple entities.
• Strong understanding of accounting principles, internal controls, and reconciliations.
• Experience with three-way matching, vendor management, and payment processing.
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data analysis.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet strict deadlines.

Preferred Skills

• Experience implementing or upgrading NetSuite or SAP.
• Experience with AP automation and electronic payment platforms.
• Experience managing AP for a growing or multi-entity organization.
• Experience with process improvement, workflow automation, or shared-services environments.