Accounts Payable Manager

Summary

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Primary Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.


• Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.


• Processing of approval invoices, payment vouchers, capital expenditure request and check request


• Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.


• Reconciliation of vendor statements to open A/P


• Maintaining up to date and accurate Vendor Records including contracts and W-9 forms


• Preparation of 1099 forms at year end


• Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness


• Assist the Controller and Assistant Controller in month-end activities and financial analysis.


• Prepare monthly journal entries as requested by the Finance team


• Review of purchase journal, identify and correct errors, take appropriate corrective action


• Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation


• Reconcile General ledger accounts and transactions by comparing and correcting data.


• Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.


• Prepares various daily and monthly routine reports to management and outside agencies


• Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.


• Updates job knowledge base within the office - documenting procedures, training employees


• Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.


• Foster a creative and productive work environment.


• Miscellaneous duties as assigned.

Requirements

• Bachelor’s degree in Accounting


• Construction Industry experience a plus.


• 5+ Years of experience in AP Management with a proven track record of leading high-performing teams


• ERP experience


• Strong computer skills: Word, Excel, PowerPoint, Outlook


• Ability to multi-task and work in high pressure environment


• Strong analytical and problem-solving skills


• Ability to follow through on commitments and projects


• Strong planning, organizational, and administrative skills


• Strong communication skills and ability to negotiate


• Detail oriented.


• Strong judgment in interpreting situations and prioritization

Compensation $90,000- $115,000