Accounts Payable Coordinator

Accounts Payable CoordinatorThe Accounts Payable Coordinator is responsible for managing all vendor-related payments and ensuring the timely, accurate, and organized execution of Cortavo's accounts payable function. This includes reviewing and processing vendor invoices, coordinating payment schedules, maintaining accurate records in QuickBooks Online as well as resolving any vendor-related discrepancies. This role will also provide regular reporting on vendor aging and financial obligations to support strategic decision-making by leadership.

This is a hands-on, detail-oriented role that requires a strong sense of ownership, a process mindset, and effective collaboration with internal departments and external vendors. The Accounts Payable Coordinator will report directly to the Chief of Staff.Accounts Payable ResponsibilitiesReview and verify vendor invoices for accuracy, general ledger (GL) coding, and appropriate approvalsRecord all vendor invoices in QuickBooks Online in a timely and accurate mannerMaintain an organized workflow for invoice approvals and payment processingPrepare and maintain a weekly payables run list to review with the CEOProcess payments via bank portal, ACH, checks, and other platforms as applicableMonitor ISP and critical vendor payments daily to ensure account continuity and timely offboardingTrack recurring payments and maintain updated vendor contact and payment infoInvestigate and resolve declined or failed payments quickly, updating methods as neededReconcile vendor statements monthly and ensure aged payables are cleared in a timely mannerMaintain accurate and auditable records for all payables, approvals, and disbursementsCollaborate cross-functionally with purchasing, IT operations, and executive team on budget alignment, contract compliance, and vendor onboardingPrepare and present weekly and monthly reports on accounts payable status, including disbursement activity and pending liabilitiesMiscellaneous ResponsibilitiesCross-train on accounts receivable function in order to provide backup support, including but not limited to sending monthly invoices, reviewing invoice disputes and communicating dispute resolution to customers, performing collections activities through customer outreach via email and phone, monitoring incoming payments and communicating status aging AR status to executive teamIdentify and implement opportunities for process improvement within the accounts payable functionEnsure discretion and confidentiality in all financial matters, maintaining the highest level of integrity and professionalismOther duties and accounting/finance-related projects as assigned by the executive teamTech StackQuickBooks Onlinemonday.comVendor portals and bank informationRequired Skills & QualificationsAssociates degree in accounting, finance, or related field is preferredMinimum 2 years of professional experience in accounts payable or similar accounting roleStrong understanding of accounting principles and accounts payable processesHighly detail-oriented with strong organizational skillsExcellent analytical and problem-solving skillsDemonstrated ability to work independently and take initiativeEffective communicator, both written and verbalWork EnvironmentCompetitive salary, as well as employer, contributed health benefitsHybrid work schedule401k contributionAccess to a Company cell phone planA seat on an energetic team that collaborates and pushes each other to be betterA fast-paced but cooperative environment with endless potential for growthCelebration events for team and Company successes throughout the yearFlexible work from home options available.Compensation: $70,000.00 per yearWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.