Accounts Payable Coordinator

Accounts Payable Coordinator

LHH is seeking an Accounts Payable Specialist to support the administration and maintenance of the company’s vendor database. This position will be responsible for vendor setup, data accuracy, documentation, and ongoing maintenance while also assisting with general accounts payable functions. The ideal candidate is highly organized, detail-oriented, and comfortable working with sensitive financial information. This position is temp to hire and will pay between $21 and $23/hr. Hybrid after training.

Responsibilities

• Manage and maintain accurate vendor records within the accounting/ERP system.
• Set up new vendors and review vendor information for completeness and accuracy.
• Process vendor updates including addresses, payment terms, banking information, tax information, and contact details.
• Collect and validate required vendor documentation, including W-9 forms and payment information.
• Review vendor records for duplicates, incomplete information, or outdated data and make necessary corrections.
• Follow internal controls and approval procedures when creating or modifying vendor records.
• Partner with Accounts Payable, Procurement, Finance, and other departments to resolve vendor setup and payment-related issues.
• Respond to vendor inquiries regarding account information, documentation, invoices, and payment status.
• Assist with invoice processing, payment preparation, and account reconciliation as needed.
• Maintain organized vendor documentation and support audit and compliance requests.
• Protect confidential vendor, banking, and tax information.
• Assist with year-end vendor reporting and 1099 preparation as needed.

Qualifications

• 2+ years of Accounts Payable, vendor management, or related accounting experience preferred.
• Experience maintaining vendor master data within an ERP or accounting system.
• Strong attention to detail and ability to identify data discrepancies.
• Knowledge of vendor onboarding, W-9 documentation, and basic AP processes.
• Strong written and verbal communication skills.
• Ability to handle confidential financial and banking information appropriately.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Ability to manage a high volume of vendor records and requests while meeting deadlines.

If you are interested in learning more, please apply now.