Accounts Payable ClerkInnovative Mechanical & Design (IMD), a Legence company IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a "think out of the box approach" to solutions because we believe in assisting our clients with options and quality consultations.Position SummaryThe Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments in support of day-to-day financial operations.
This role plays a critical part in ensuring invoice integrity, maintaining strong vendor relationships, and supporting overall accounting accuracy within a fast-paced, construction-focused environment.The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a strong focus on accuracy, compliance, and process consistency.Pay Range: $23.00 - 27.00 / hour. This role is also eligible for an annual performance?based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.Key ResponsibilitiesEnter and process vendor invoices within Sage PaperlessMatch invoices to purchase orders and receiving documentationIdentify and resolve discrepancies in collaboration with Purchasing and internal teamsEnsure invoices are properly coded, documented, and recorded accuratelyPull invoices directly from key vendors (e.g., Ferguson, Winnelson, etc.)Compare vendor statements to system records and resolve missing or outstanding invoicesCommunicate professionally with vendors regarding invoices, discrepancies, and payment statusMaintain organized invoice records and ensure proper document storageVerify that scanned invoices are complete and accurately filed in the systemPerform re-scanning or documentation updates as neededMaintain consistency and accuracy in all AP records and supporting documentationDevelop a strong understanding of the accounts payable workflow and processesSupport continuous improvement of AP processes through identifying inefficiencies or discrepanciesAssist with special projects and additional accounting tasks as assigned by managementCore Competencies & SkillsCommunication & CollaborationCommunicate effectively across departments and with external vendorsBuild positive working relationships with internal teams and stakeholdersAttention to Detail & AccuracyMaintain a high level of precision in data entry and financial processingEnsure all work is completed accurately and in a timely mannerProblem Solving & Critical ThinkingIdentify discrepancies and resolve issues independently or escalate appropriatelyEvaluate information and determine appropriate actions to support resolutionOrganization & Time ManagementManage multiple priorities in a fast-paced environmentMeet deadlines while maintaining quality and accuracyAdaptability & Continuous LearningApply new information to improve processes and outcomesDemonstrate flexibility in a dynamic, high-volume work environmentQualificationsHigh school diploma or equivalent requiredMinimum 3 years of experience in accounts payable or related accounting functionsConstruction or project-based accounting experience preferredStrong proficiency in Microsoft Excel and Office SuiteExperience with accounting systems (e.g., Sage Paperless, Sage 300, IFS, or similar) preferredDemonstrated ability to maintain a high level of confidentiality