Accounts Payable Analyst

Position Summary

The Accounts Payable Analyst is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining compliance with company policies and accounting procedures. This role analyzes AP transactions, resolves discrepancies, supports month-end close activities, and identifies process improvement opportunities to enhance efficiency and financial accuracy.

Key Responsibilities

• Process and verify vendor invoices, expense reports, and payment requests for accuracy and proper authorization.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Research and resolve invoice discrepancies, pricing variances, and payment issues.
• Maintain vendor records, including onboarding, tax documentation, and banking information.
• Prepare weekly check runs, ACH, wire transfers, and other payment methods.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end and year-end closing processes, including accruals and AP account reconciliations.
• Monitor aging reports and ensure timely payment of obligations.
• Support internal and external audits by providing requested documentation and analysis.
• Analyze AP data and develop reports on payment trends, vendor spending, and process performance.
• Identify opportunities to improve AP workflows, automation, and controls.
• Collaborate with Purchasing, Operations, and Accounting teams to resolve issues and improve processes.
• Ensure compliance with company policies, GAAP, and internal controls.

Qualifications

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Experience

• 3+ years of accounts payable, accounting, or finance experience.
• Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar.
• Experience processing high-volume invoices preferred.