Accounts Payable Analyst

Formal JD:

The Compliance Analyst – Accounts Payable ensures adherence to internal controls, organizational policies, and regulatory standards for accounts payable processes, vendor master maintenance, expense reimbursements, and corporate card transactions. This role plays a critical part in identifying risks, improving process integrity, and ensuring quality assurance across all AP-related activities. By maintaining strict segregation of duties and conducting independent audits, the Compliance Analyst strengthens the financial controls of the organization while collaborating cross-functionally to resolve compliance issues and improve efficiency.

Essential Functions

• Conduct regular audits of accounts payable transactions, including vendor payments, expense reimbursements, and corporate card usage.
• Ensure compliance with internal policies, regulatory requirements (e.g., Stark Law, Anti-Kickback Statute), and vendor contract terms.
• Perform root cause analysis for discrepancies, errors, or policy violations and recommend corrective actions.
• Maintain documentation of audit findings and track resolution progress.
• Evaluate AP processes to ensure adherence to internal controls and mitigate risks of fraud, errors, or unauthorized payments.
• Monitor compliance with vendor management policies, expense reimbursement guidelines, and corporate card usage.
• Collaborate with the internal audit team to support broader compliance initiatives.
• Review and approve vendor setup and updates in the ERP system to ensure data accuracy and policy compliance.
• Conduct periodic audits of the vendor master file to identify and resolve duplicate or inactive vendor records.
• Partner with Supply Chain teams to validate vendor information and compliance with contracts.
• Develop and update AP compliance policies and procedures to align with organizational objectives and regulatory standards.
• Provide training and support to AP staff and other stakeholders on compliance requirements and quality assurance practices.
• Partner with Supply Chain, Treasury, Legal, Finance, and IT teams to align AP compliance processes with overall business objectives.
• Contribute to cross-departmental projects aimed at improving system controls, automation, and efficiency.
• Generate compliance and audit reports to provide insights to senior leadership.
• Identify opportunities for process enhancements and work with relevant teams to implement improvements.
• Inventory and report on key compliance metrics and the effectiveness of internal controls.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3+ years of experience years of relevant experience in accounts payable, compliance, or auditing within a healthcare or highly regulated industry.
• Certified Accounts Payable Professional (CAPP): Offered by the Institute of Finance and Management (IOFM), Certified Accounts Payable Associate (CAPA), Certified Compliance and Ethics Professional (CCEP), or Certified Internal Auditor (CIA) are a plus.
• Proficiency in accounting software packages; experience with Oracle Cloud ERP preferred.
• Advanced skills in Microsoft Office Suite, with exceptional proficiency in Excel and Word.
• Strong verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external stakeholders.
• Exceptional attention to detail, time management, and organizational skills, with the ability to manage multiple priorities simultaneously.
• Experience with Oracle Supplier Portal and 1099 processing.
• Strong interpersonal skills with the ability to work effectively in both independent and team environments.
• Proven ability to identify process inefficiencies and develop innovative solutions to improve workflows.
• Demonstrated dependability, responsibility, and a strong work ethic.