Accounts Payable Administrator II

Accounts Payable Administrator II
Location: Tampa, FL 33607 (Hybrid)
Contract Duration: 4+ Months
Pay Rate: $24.23/Hour on W2 without benefits

Highlights:
Heavy Processing invoices for SC and L'USA
Work well within team to assist others when needed
Very organized, detail oriented
Fast paced environment

What You Will Learn:
The Accounts Payable Administrator is responsible for the completion of P2P specific tasks which encompasses the financial management of the company’s expenses by receiving, processing, verifying and reconciling invoices in an effective, up to date and accurate manner. Mentors team members while providing support to supervisor
· Process high volume of invoices (100-120 a day)
· Respond to internal and external customer inquiries including vendor and procurement issues
· Reviewing purchase orders and resolving discrepancies through managing parked & blocked reports to facilitate timely vendor payments
· Ensure invoices are posted according to terms to identify discount opportunities
· Assists with accounting records for audit purposes
· Reconcile monthly statements and transactions
· Calculates and reports sales tax based on paid invoices
· Monthly reconciliation of duplicate payment claims
· Monthly reconciliation of affiliate invoices and statements
· Ensure all vendor statements are properly reconciled to ensure timely GR/IR review
· Accurate posting of in transit inventory
· Daily interaction with divisional stakeholders to research discrepancies and find solutions to non-compliance issues
· Prepare reports and analysis for senior leaders as required
· Support internal audit requests
· Participate in process improvement initiatives or other assigned projects

What We Are Looking For:
· Have autonomy to electronically process accounts payable transactions by way of 3- way matching
· Coordinate assigned activities within the accounts payable function to ensure accurate and timely payment processing through the use of SAP
· Function as an AP Champion to ensure proper and consistent compliance with L’Oréal approved policies and procedures
· Influence and work collaboratively with buyers, vendors and various business partners to gain resolution on parked and blocked invoices
· Leverage customer service and communication skills to respond to internal and external customer inquiries including vendor statement reconciliation and procurement issues
· Be empowered to think outside of the box and offer new and creative solutions and ways of working to improve our global business service center
· Be involved in special projects that impact our business goals
· Understanding of the proper Procure-to-Pay process (P2P) and proactively propose and support improvements of the P2P policies and procedures

Required Qualifications:
· 3-5 years accounts payable experience required
· Must work independently with minimum supervision
· Thorough problem solving and well-developed analytical skills
· Strong communication, influencing and negotiation skills
· Must be proficient in Microsoft Excel (Intermediate or Advanced skills)
· Must possess strong interpersonal skills and enjoy working in a highly networked and collaborative team environment
· Very strong variance analysis research experience
· Resourceful, resilient, and capable of managing complex journal entries
· Must have a strong understanding of financial and operational controls
· Ability to thrive in a dynamic, fast-paced work environment
· Ability work in an open floor office environment

Preferred Qualifications:
· SAP or similar big ERP experience