Accounting Specialist

ProspectBlue is partnering with a well-established, vertically integrated signage and architectural branding company to identify an Accounting Specialist to join their team in Rochester, NY.

The company specializes in complex signage and branding environments, including healthcare systems, higher education campuses, civic and public spaces, and corporate environments.

This is a hands-on accounting role supporting the day-to-day financial operations of the business.

The Accounting Specialist will be responsible for invoicing, accounts receivable, collections, accounts payable, and weekly payroll processing. The ideal candidate is organized, detail-oriented, comfortable managing multiple priorities, and enjoys working in a collaborative environment.

Key Responsibilities:

• Prepare and process customer invoices, record payments, reconcile accounts, and maintain accurate billing records.
• Monitor outstanding receivables and follow up with customers regarding past-due balances and payment arrangements.
• Research and resolve billing discrepancies while partnering with internal teams as needed.
• Process vendor invoices, verify coding and approvals, schedule payments, and reconcile vendor statements.
• Review employee expense reports and maintain accurate vendor records.
• Process weekly, multi-state payroll, including reviewing timekeeping, maintaining employee records, and resolving payroll discrepancies.
• Ensure payroll accuracy and compliance with applicable federal, state, and local requirements.
• Assist with month-end close, account reconciliations, journal entries, and general accounting support.
• Provide documentation for annual audits and tax preparation.
• Identify opportunities to improve accounting processes and internal controls.

Qualifications:

• 2–4 years of experience in accounting, bookkeeping, or a similar finance role.
• Hands-on experience with accounts payable, accounts receivable, collections, and payroll processing.
• Proficiency with accounting software such as QuickBooks.
• Experience with payroll platforms such as ADP, Paychex, Gusto, or similar systems.
• Intermediate Excel skills, including VLOOKUPs, pivot tables, and reconciliations.
• Strong attention to detail and the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial and employee information with discretion.

Preferred Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Familiarity with GAAP and basic accounting principles.
• Multi-state payroll experience.
• CPP or FPC certification is a plus.

What We're Looking For:

Someone who enjoys being hands-on, takes ownership of their work, and can comfortably manage several areas of day-to-day accounting. Strong organizational skills, follow-through, and the ability to communicate professionally with customers, vendors, and employees are key to success in this role.