Accounting Specialist

Accounting SpecialistWe will be the leading provider of innovative technology solutions to protect the people and assets of the US Energy industry.BlackHawk Datacom provides innovative industrial security, telecom and safety solutions for mission critical operations in remote, harsh environments.We pursue our mission in a manner that:Honors God, Demonstrates Integrity and Earns TrustGuarantees Customer Service ExcellenceEnsures the Safety and Security of Our StakeholdersJob SummaryThe Accounting Specialist position assists the Controller/CFO in the accounting operations of the company. This includes timely and accurate data entry, proper maintenance of an adequate system of accounting records, all to enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP).Essential Duties & ResponsibilitiesReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Works with fellow staff and other department personnel in a competent and professional manner.Ensure that the Controller/CFO is aware of when accounts payable are due to prevent unnecessary shutdowns or loss of vendor supportEnsure that the Controller/CFO is aware of any available discounts on accounts payableEnsure that accounts receivable are collected promptlyEnsure that payroll is processed in a timely mannerEnsure that inventory and materials transactions are processed in a timely mannerEnsure that periodic bank reconciliations are completedEnsure that required debt payments are made on a timely basisProcess Customer Credit Checks and set up ACH Payment systemsProcess Bank transactions for ACH/Wire paymentsMaintain an orderly accounting filing systemMaintain a system of controls over accounting transactionsProcess all outgoing Invoices for accurate Accounts ReceivableMaintain all invoice delivery system portals for customersProcess incoming payments by check, credit card, and EFTReceive, process, and reconcile monthly statementsPrepare and make bank depositsAssist with preparation for annual auditsPrepare and distribute annual IRS forms (1099)Maintain accurate records, including ledgers, journals, receipts, and invoicesPerform administrative and other tasks as neededPrepare monthly sales tax returns and new state setupsRegistration with foreign states necessary for tax purposesEntry of new customer specific billing information into SAP/CRM systemsSAP/CRM systems billing changesMilestone invoicing for Project Management related activitiesPurchase order entry into SAP/CRM systemsField work ticket and invoice management for Managed ServicesFiling of various forms of accounts receivablesPosting bank depositsEntry of invoices into customer related EDI systemsHelp facilitate resolution to customer related billing issuesLiaison between customer and Blackhawk Datacom operationsEnsure database integrity of customer information including case history and billing detailsContinual professional and technical development through formal and on the job trainingCollections coordination between Accounting, Sales & CustomersPayment status updatesIn the performance of their respective tasks and duties, all employees are expected to conform to the following:Perform quality work within deadlines with or without direct supervision.Interact professionally with other employees, customers and suppliers.Work effectively as a team contributor on all assignments.Work independently while understanding the necessity for communicating and coordinating work efforts with other employees within the company.Maintain confidentiality.Adapt to changing environments and goals.Provide services that meet or exceed management, customer, and employee expectations.Job QualificationsTo perform this job successfully, the Accounting Specialist must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Associate or Bachelor's degree in accounting or related field preferred1 - 3 years of general accounting experience3 - 5 years of experience working with payroll, accounts receivable, and accounts payableExperience with SAP or similar ERP software suiteStrong proficiency in Microsoft Office products, particularly ExcelStrong understanding of GAAP as it related to determining Gross Profit Margin and EBITDAProficiency managing rigorous and time sensitive initiatives