Accounting Specialist

Accounting SpecialistThe Accounting Specialist is responsible for executing day-to-day accounting operations that directly support cash flow, job performance, and financial accuracy across the business. This role plays a critical part in Accounts Receivable, Accounts Payable, job costing, and financial reporting. The Accounting Specialist works closely with the Controller, Project Managers, and vendors to ensure financial data is accurate, timely, and actionable.

This is a hands-on role that requires ownership, attention to detail, and the ability to operate in a fast-paced, high-accountability environment.Core duties and responsibilities include the following. Other duties may be assigned.Accounts Receivable (AR)Process and manage accounts receivable, including billing, cash applications, and collections trackingPrepare and issue invoices for residential, commercial, and insurance restoration jobsSupport timely collections by following up with clients, carriers, and partnersMaintain AR aging and communicate risks proactivelyAccounts Payable (AP)Enter and process subcontractor and vendor invoices, including retainage trackingPrepare AP batches and checks for approvalProcess overhead expenses (insurance, vehicles, equipment, etc.)Ensure subcontractor and vendor compliance documentation is current, including W9s, Certificates of Insurance, subcontracts, and lien waiversVendor and Subcontractor CommunicationServe as point of contact for vendors and subcontractors regarding invoices and payment statusHandle phone and email communication professionally and efficientlyResolve payment inquiries while reinforcing company processes and expectationsJob Costing & Project Financial SupportMaintain accurate job cost data across contracts, subcontracts, change orders, and purchase ordersReview and audit invoices, pay applications, and job documentationSupport Project Managers with job-level financial information and issue resolutionRoute and assign accounting-related questions and ensure follow-throughFinancial OperationsPerform weekly bank and credit card reconciliationPrepare and post journal entries as directedAssist with monthly close activities and financial reporting preparationMaintain organized, accurate, and audit-ready recordsCommissions & Incentives AdministrationAssist with monthly commission tracking, reconciliation, and validationSupport accurate and timely commission payoutsIdentify discrepancies and escalate as neededCompliance & Risk Management AdministrationTrack and manage Certificates of Insurance, lien waivers, and Notices to OwnerEnsure documentation is complete prior to payment releaseSupport compliance efforts and risk mitigationController & Leadership SupportProvide data and reporting support for financial statements, audits, and forecastingAssist with budget tracking and financial analysis inputsSupport process improvements and system optimizationAssist with cash tracking and reportingAdministrative & General SupportReview employee expense reports and process reimbursementsMaintain organized accounting files and documentationAssist with incoming calls and general office support as neededSupport audits, fact-checking, and discrepancy resolutionTake ownership of assigned tasks and drive them to completionWhat success looks like:Accounts receivable is current and actively managedAccounts payable is accurate, organized, and compliantJob cost data is clean and reliableVendors and subcontractors are informed and alignedProject Managers receive fast, accurate financial supportCommissions are accurate and on timeFinancial records are organized and audit-ready