Accounting Specialist, Payroll and Retirement Plans

Accounting Specialist, Payroll and Retirement PlansThe Accounting Specialist, Payroll and Retirement Plans is responsible for calculating and providing monthly and biweekly payroll, which is 50% of the time. The remainder of the time is spent administering the functions of the company's Profit Sharing Trust and supporting its 401(k) plan, which is administered in conjunction with outside service providers, independently. Additionally, this role supports the company's payroll, shareholder, and benefits functions.

As a member of our Accounting team, your job would involve:PayrollProcessing biweekly and monthly payroll for 3500+ employees across multiple states; calculating the correct amount, incorporating overtime, deductions, bonuses, etc., with the assistance of a computer systemUnderstanding the workflow of the payroll cycle and using the payroll vendor appropriatelyDemonstrating payroll knowledge through the quality and quantity of workProcessing parental leaves, leaves of absence, time without pay, and terminationsProcessing changes in schedules, health insurance, taxes, and other informationMaintaining and documenting all payroll records and staff members' personnel filesReceiving approval from upper management for payments when neededProcessing salary changes, deductions, bonuses, vacation payouts, and benefits payments for staff membersWorking with outside companies to complete employment verifications for past and current employeesResponding to payroll queries from staff members promptlyAnalyzing payroll issues and recommending corrective actions.Profit Sharing Trust Retirement PlanAddressing member questions regarding loans and distributionsPreparing distribution paperwork, processing distributions and applicable withholding taxesAdministering loan policies, including follow-up processesProcessing loan applications, preparing loan payment calculationsProcessing year-end tax forms (1099s)Monitoring cash flow.401(k) Retirement PlanAddressing member questions and guiding them through the provider's website when neededWorking with service providers to support plan operationsWorking with service providers to broadcast financial wellness offerings and educational materialsMaintaining the plan's fiduciary responsibilities, including monitoring performance of the plan, its service providers, and feesCoordinating communications to staff and the internal fiduciary committee.Overall Retirement Plan ResponsibilitiesPreparing year-end audit work papers and assisting with year-end auditPreparing/verifying annual reports, compliance testing, and Form 5500 filingsMonitoring legislative changes and working with service providers to implement plan changes.General Accounting SupportSupporting payroll processing and benefits administration functionsShareholder services support (dividends, change of direct deposit, and mailing address changes)Assisting with projectsSupporting year-end activitiesMaintaining confidentiality; protecting staff members' data as identified in state and federal laws and internal controls.RequirementsBachelor's or associate degree with coursework in accounting preferred and/or 2-3 years of applicable work or military experiencePrevious retirement plan administration experiencePrevious accounting/payroll experienceGeneral knowledge of the accounting cycleStrong analytical and problem-solving skills, numerical aptitudeAbility to interact effectively with all levels of managementStrong attention to detailExceptional organizational skillsExceptional written and verbal communication skillsKnowledge of Excel spreadsheets and spreadsheet functionsAbility to multitask in a fast-paced environment.Hiring salary range: $57,600 - $69,600 per year. Actual salary will be determined based on an individual's skills, experience, education, and other job-related factors permitted by law.MEDITECH offers competitive employee benefits including but not limited to health, dental, & vision insurance; profit sharing trust and 401(k); tuition reimbursement, generous paid time off, sick days, personal time, and paid holidays.This is a hybrid role which includes a blend of in-office and remote work as designated by the management team.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. MEDITECH will not sponsor applicants for work visas.