Accounting Specialist

Hoa Accounting SpecialistThe Hoa Accounting Specialist is responsible for managing the financial operations of homeowner's associations, ensuring accurate accounting, compliance with governing documents, and timely financial reporting. This role supports boards of directors, property managers, and external auditors by maintaining precise financial records and handling day-to-day accounting functions.Essential Duties And ResponsibilitiesMaintain accurate general ledger records for assigned homeowners associationsProcess accounts payable and receivable, including vendor invoices and homeowner assessmentsReconcile bank accounts, reserve accounts, and investment statementsManage special assessments for associations when neededPrepare monthly financial statements, balance sheets, income statements, and variance reportsManage homeowner billing, collections, late fees, and payment plans in accordance with HOA policiesAssist with annual budgets, reserve studies, and financial forecastingSupport annual audits, reviews, and tax filings by preparing required documentationEnsure compliance with HOA governing documents, management contracts, and applicable lawsRespond to financial inquiries verbally and written from board members, homeowners, and property managersMaintain accurate records in HOA accounting software and document management systemsOther duties as assignedQualificationsAssociate's or Bachelor's degree in Accounting, Finance, or related field (preferred)2+ years of accounting experience; HOA or property management experience strongly preferredKnowledge of GAAP and fund accounting principlesProficiency with accounting software (e.g., Strongroom, QuickBooks, or similar)Strong Excel skills and attention to detailAbility to manage multiple associations and deadlines simultaneouslyExcellent written and verbal communication skillsPreferred Skills & AttributesExperience working with boards of directors or community associationsExperience with CINC or Caliber is preferredFamiliarity with reserve accounting and assessment structuresStrong organizational and problem-solving skillsHigh level of integrity and confidentialityCustomer-service mindset when interacting with homeownersWork EnvironmentIn office Monday-FridayPhysical RequirementsAbility to sit and work at a computer for extended periods of time.Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties.Ability to occasionally lift and carry files, office supplies, and other materials weighing up to 25 pounds.Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.