Accounting Manager - Construction

1. Job Setup, Billing & Accounts Receivable

The Accounting Manager is accountable foraccurate,timelybilling on all jobs and active management of AR collections through closeout.

This includes accountability for:

• Setting up new jobs in Sage, creating sales orders, and adding jobs to the Billing Log, Job Information List, Certified Payroll spreadsheets, and applicable sales tax lists.
• Entering change orders in Sage and updating the Billing Log and Job Information List as COs are received.
• Preparing AIA invoices using the billing method required by the GC (AIA Excel, Procore, Textura, GC Pay, or other platforms); completing all required documents including waivers, sworn statements, and MBE forms.
• Processing lien waivers sent by GCs for incoming payments; recording vendor payments on the Lien Releases spreadsheet and preparing lower-tier waivers.

2. Financial Statements, WIP & Job Costing

The Accounting Manager is accountable for producingaccuratemonthly financial statements, the WIP report, and the supporting journal entries that reflect the company’s true financial position.

This includes accountability for:

• Preparing the Work in Progress (WIP) Report and making journal entries to adjust over/underbilled jobs.
• Preparing and posting journal entries for payroll accrual, prepaid real estate tax, prepaid insurance, miscellaneous accruals, and reclassifications.
• Maintaining the fixed assets schedule for additions/deletions and posting monthly depreciation entries.
• Preparing for the year-end accounting review: providing Sage reports, bank statements, reconciliations, WIP and closed job reports, fixed asset data, prepaid/accruedexpense reports, loan statements, payroll documents,1099s, and other requested items.
• Working with outside accountants to answer questions, post final year-end entries, and distribute final year-end financial statements.

3. Tax Compliance & Regulatory Filings

The Accounting Manager is accountable for all tax filings and regulatory submissionsrequiredacross the company’s operatingjurisdictions.

This includes accountability for:

• Filing Maryland, DC, andVirginiamonthly sales and use tax returns.
• Filing Delaware quarterly gross receipts tax returns.
• Filing Form 5500 Annual Return/Report of Employee Benefit Plan (related to 401K).
• Filing Form 720 Excise Tax Return (related to employee health insurance).
• Preparing and filing1099sannually.
• Paying quarterly estimated corporate tax payments.
• Updating the 941 Reconciliation spreadsheet for bi-weekly payrolls and preparing quarterly reconciliation to the 941 reports.

4. Cash Management & Accounts Payable

The Accounting Manager is accountable for daily cash monitoring, vendor payment management, and bank reconciliations.

This includes accountability for:

• Monitoring cash daily via online banking; handling fraud protection issues.
• Processing transfers between operating, savings, and payroll accounts as needed.
• Reconciling bank statements monthly; ordering checks and deposit slips as needed.
• Selecting payables and conducting bi-weekly check runs; posting payments twice per month.

5. Team Supervision & Finance Function Development

The Accounting Manager is accountable for supervising and developing the Billing Clerk, AP Clerk, Payroll Clerk, and Admin while ensuring cross-training coverage for all critical functions.

This includes accountability for:

• Providing guidance and direction to the Billing Clerk, AP Clerk, Payroll Clerk, and Admin on all accounting and administrative tasks.
• Ensuring all team members arecross-trainedon criticalfunctionsso no single point of failure exists.
• Conductingregular performance check-ins andprovidingdocumented feedback to team members.
• Coordinating with HR on hiring, onboarding, and performance documentation for direct reports.

Qualifications

• 5+ years of accounting experience with full-cycle AR, AP, financial statements, and tax filings. Construction or project-based experience strongly preferred.
• 2-year degree in Accounting required. Bachelor’s degree in Accounting, Finance, or Business preferred.
• Experience with Sage/Peachtreerequired. Advanced Excelrequired. Proficiencywith AIA billing platforms (Procore, Textura, GC Pay). Familiarity with ADP, Microsoft Office Suite.
• Experience with AIA billing, certified payroll, lien waiver procedures, WIP reporting, and job cost accounting. Form 5500 and 720 compliance experience.
• Ability to provide guidance and direction to a small team of 3–4. Track recordof building cross-training coverage.
• High attention to detail. Deadline-driven. Able to manage multiple recurring filing obligations simultaneously. Clear communication on financial matters to non-financial managers.