Accounting Clerk/Grower Relations Assistant

Accounting Clerk/Grower Relations AssistantVie-Del is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. We are currently seeking talented candidates to join the Vie-Del Family. We offer a competitive salary and excellent benefit package in an employee friendly and rewarding environment.The Accounting Clerk/Grower Relations Assistant under limited supervision from the Accounting Supervisor and Accounting Manager as well as the Grape Buyer will perform a wide variety of clerical duties in the areas of grower relations/contracts reporting, chemical usage compliance reviews/reporting and grape buyer/field person support. In the absence of the receptionist during the non-grape crush period, Clerk/Asst. will provide backup to the receptionist for breaks, lunches, vacations and other absences.During Grape-Crush PeriodsI. Grower Relations/Contracts1. As directed by the Grape Buyer and President, prepare and mail the pre-grape crush grower letter.2. Prepare grower contracts as directed by authorized buyer3. Review grower contracts, cards and chemical application reports prior to entry into the grape crush/chemical usage systems.a) Obtain clarifying information from the grower4. Respond to grower inquiries5. Review and compare the daily grape weigh tags and delivery tickets to ensure the proper contract number is assigned to the delivery.a) Forward all documents to Accounting6. Maintain numeric and alphabetic contract files7.

Prepare contract delivery tickets and distribute to the buyer or growerII. Chemical Usage Compliance1. Review chemical application reports for contract site to ensure no chemicals prohibited by the Company were used, all chemicals used were approved for grapes, application frequency and rates do not exceed allowable levels and dates of last applications do not prohibit grape delivery.a) Obtain clarification from appropriate partiesb) Notify Grape Buyer exceptions are noted2. Complete chemical usage packet by attaching the grower card to the chemical application report.a) Update the contract record in the grape crush system as neededb) File chemical usage packet for later entry into the chemical usage system3. Enter chemical application reports into the chemical usage systema) Enter grape delivery details into the system as neededb) Contracts with no chemical usage are entered with a code indicating no usage.4. At the end of the season, balance grape delivery details as entered in the chemical usage system with the details as recorded in the grape crush system.Grape Buyer/Field Person/Production Personnel Assistant1. Keep Grape Buyer informed regarding any information received impacting existing contracts, purchase opportunities, delivery scheduling and the day's crushing delivery activities.2. Prepare and distribute the daily delivery schedule based on information provided by the Grape Buyer.3. Act as the company contact person for the Winegrape Inspection Service and Rabbia) Disseminate information as required to ensure services are provided.4. Report daily delivery status to the President5. Coordinate with and assist the Grape Buyer in the dissemination of information to buyers, field personnel, lab personnel, production personnel and upper management.6. Maintain contract history files and field inspection reports for the Grape Buyers use7.

Respond as needed to Field personnel inquiries8 Maintain routine contact during the day with the Test Stand, Weighmaster, Lab Manager and Production Supervisor to share and gather information regarding the day's delivery schedule/status, grape quality issues, grower relationship issues and any other information impacting the day's crush plan.9. Maintain records of the day's deliveries and make contact with appropriate personnel to determine if scheduled loads will be received.IV. ReportingPrepare reports as needed regarding delivery histories, contracted volumes, deliveries projected future deliveries and chemical usage.2. Prepare end of the year grape buyer statementsa) Resolve any reported discrepanciesb) Forward approved statements to Accounting for payment3. Prepare end of the season report to President on chemical usage for all varieties purchased.During Non-Crush PeriodsV. Accounts Receivable/Sales1. Code sales invoices or review the coding of others2. Enter sales invoices and cash receipts into the accounting system3. As directed, maintain customer master files4. Process (including contact with customer) credit card sales transactions and distribute related reports.5. Prepare the mid-month and end of the month sales and accounts receivable posting reports.6. Obtain customer credit reports related to customer credit applications7.

Enter sales invoices into the monthly sales detail Excel file, reconcile with the Production Department.8. General ledger at month end and prepare and distribute the monthly sales report. 9. Help with collection calls to customers who are past due on their invoices.VI. Accounts Payable (Assist As Directed)1. Code and enter vendor invoices into the accounting system2. Review and reconcile vendor statements3. Prepare end of year Form 1099sVII. GeneralPrepare the daily cash reportMaintain the check, void check and monthly cash schedulesPrepare and transmit the daily bank depositTransmit accounts payable checks issued reports to the bankSet up and respond to line of credit transaction requests from affiliated companiesEnter general ledger journal entriesReconcile general ledger accountsPrepare distilled spirits, bonded winery and sales tax returnsPerform duties relating to the entry of data into or extracted from the MP2 systemVIII. Administrative SupportSend and distribute faxes and maintain the fax logServe as the backup for the maintenance of the vendor insurance certificate schedule.Serve as the primary backup ReceptionistIX. OtherPerform other duties as directed