Accounting assistant

Accounting AssistantWe are looking for an Accounting Assistant to support administrative and fiscal operations for a non-profit organization in Madison, Wisconsin. This long-term contract position plays an important role in helping senior leadership stay organized while also assisting with accounting-related tasks and confidential administrative work. The ideal candidate is dependable, organized, and comfortable handling multiple priorities in a fast-paced office environment.Responsibilities:Track daily attendance information based on employee call-ins and maintain accurate records.Enter financial data and journal entries into the accounting system as requested by the fiscal team.Prepare and process weekly bank deposits with accuracy and timeliness.Provide backup assistance for payroll activities, including monitoring payroll communications and resolving timesheet updates.Review and approve contract staff timesheets in agency portals and reconcile records with internal workforce data before completing weekly processing.Assist with monthly documentation and reporting needed to support contract compliance requirements.Draft clear correspondence for executive leadership while handling sensitive and confidential information appropriately.Coordinate meetings, travel arrangements, and general clerical support for senior leadership and administrative operations.Support records retention efforts through filing, archiving, and document organization while maintaining compliance with internal procedures.Contribute to continuous improvement efforts, adapt to updated technology and software tools, and attend onsite work and occasional business events as needed.