Accounting Assistant
The Accounting Assistant is responsible to help perform a variety of accounting clerical tasks related to the maintenance/processing of accounting records, invoices, etc. The Accounting Assistant will also perform various clerical tasks such as filing, typing, verifying mathematical accuracy, balancing, etc.
Major Tasks and Responsibilities:
- Answer incoming calls, forward calls, take messages, and notify employees that visitors have arrived.
- Assist in preparing control documents for use in reconciling one or more of the following: payroll, payables, receivable, health, job cost, and other transactions.
- Prepare various daily, weekly, monthly, annual and job-to-date reports, statements and/or invoices.
- Type correspondence, checks, reports, envelope labels etc.
- Establish and maintain files as directed by supervisor for payroll, accounts payable and general accounting documents.
- Order supplies for the office and organize supply room.
- Opens USPS and intercompany mail daily including other packages delivered.
- Courier between the two Flint offices.
- Collect and dispose of recycled materials.
- Maintain kitchen, conference room, and reception area to be presentable.
- Submits time sheets, vacation requests, absence reports, etc. to CFO.
- Perform additional assignments per supervisor's direction.
Demonstrated Capabilities:
- Team Player
- Communicates well with people in person and by telephone
- Flexible in handling rapidly changing requests to complete
Knowledge/Education/Skills/Abilities Required:
Educational and experience requirements include: High school business, bookkeeping and tying courses. Some clerical experience is desirable. Basic understanding of bookkeeping and/or accounting procedures and techniques beneficial. This position is entry level, with on-the-job training.
Working Conditions:
Business office environment.