Accounting Assistant - Accounts Payable

Accounting Assistant - Accounts PayableWe are seeking a dependable and detail-oriented Accounts Payable Associate / Accounting Assistant to support day-to-day accounting operations in our La Jolla office. This role is primarily responsible for accounts payable processing, bank and credit card reconciliations, and basic bookkeeping functions. The ideal candidate has experience handling transactional accounting tasks, maintaining accurate records, and working independently within assigned responsibilities.This position is well suited for someone with strong organizational skills, basic accounting knowledge, and experience supporting client bill pay and accounting.We're also building the team of the future.

That means this role is expected to be comfortable with technology and willing to learn and use automation and AI agents to reduce manual work, increase accuracy, and speed up turnaround timesWhat success looks like:Payments, reconciliations, and supporting documentation are accurate and on time.Client records (vendors, notes, documents, approvals) are kept clean and current.You follow standardized workflows so the work is consistent and auditable.You help us automate: you use tools and agents, spot repeatable tasks, and suggest better ways to do the work.Key responsibilities:Accounts PayableReview and process vendor invoices accurately and timelyVerify invoice coding, approvals, and supporting documentationEnter invoices into the accounting systemPrepare and process check, ACH, and electronic paymentsMaintain vendor files and recordsRespond to vendor inquiries and resolve routine payment issuesAssist with maintaining AP aging and payment schedulesReconciliations & BookkeepingPerform monthly bank account reconciliationsReconcile company credit card transactions and statementsResearch and resolve basic discrepancies and missing transactionsMaintain accurate financial records and supporting documentationAssist with account coding and expense trackingGeneral Accounting SupportAssist with data entry and bookkeeping activitiesSupport month-end close preparation and documentationPrepare basic journal entries as assignedMaintain organized accounting files and recordsAssist with administrative accounting tasks and reportingQualifications:Required1–3 years of accounts payable, bookkeeping, or accounting support experienceExperience with bank and/or credit card reconciliationsBasic understanding of accounting principles and general ledger codingExperience with accounting software and Microsoft ExcelStrong attention to detail and organizational skillsAbility to manage routine tasks independently and meet deadlinesPreferredAssociate degree or coursework in Accounting or BookkeepingExperience with QuickBooks or similar accounting softwareExperience in small business accounting environmentsKey skills:Accounts payable processingBank reconciliationsCredit card reconciliationsBasic bookkeepingData entry accuracyOrganization and time managementCommunication and follow-upConfidentiality and professionalismAbout Plumb:Plumb provides bill pay, accounting, reporting, and financial administration services to high-net-worth individuals, families, and their advisors. Our clients entrust us with highly sensitive financial information and important financial responsibilities.We are building a highly professional, technology-enabled operating organization that combines excellent people, strong controls, modern technology, and exceptional client service.This position will play an important role in developing and leading our growing onsite operations team in La Jolla.