Accounting Admin Assistant

Accounting Administrative AssistantWe are seeking an organized and detail-oriented Accounting Administrative Assistant to support day-to-day accounting and office operations. This position is ideal for someone who enjoys variety and is comfortable balancing accounting responsibilities, administrative support, customer service, and occasional HR assistance.The ideal candidate will have experience with QuickBooks, accounts payable/receivable, reconciliations, and Excel and be comfortable managing multiple priorities in a fast-paced office environment.What You'll DoAccounting & Payroll SupportSupport accounts payable and accounts receivable functionsMatch purchase orders and enter bills and credit card transactions into QuickBooksEnter deposits, handle checks, and maintain accurate financial recordsAssist with customer invoicing, including down paymentsReconcile bank and credit card statementsPrepare commission statements and lien waiversComplete credit applications and maintain W-9 and insurance documentationReview company gas card transactions and identify discrepanciesReview employee timesheets for missing punches, unusual hours, and other discrepancies before payrollComplete weekly spreadsheets, reports, and management scorecardsAdministrative & Office SupportAnswer incoming calls and direct them to the appropriate team memberGreet customers and visitors and assist with basic questionsProvide general showroom support when sales staff are unavailableManage incoming and outgoing mail and general front-office responsibilitiesMaintain office supply inventory and coordinate ordersPrepare spreadsheets, reports, meeting agendas, and other documentation for managementTake meeting notes as requestedAssist with company events and other administrative projectsHR & Operational SupportServe as backup support for HR, including preparing new-hire paperwork and assisting with onboarding when neededHelp maintain employee attendance recordsReview and organize production and installation work-order documentationUpload drawings and provide administrative support to the estimating and design teamsAssist with basic marketing needs, including organizing project photos and helping prepare social media contentHelp maintain an organized and professional showroom and office environmentWhat We're Looking ForPrevious accounting, bookkeeping, administrative, or office support experienceQuickBooks experience strongly preferredExperience with accounts payable and/or accounts receivableProficiency with Microsoft Excel, including spreadsheets and basic formulasUnderstanding of basic accounting principles, reconciliations, and financial documentationStrong data-entry skills with a high level of accuracyExcellent organization and time-management skillsAbility to manage multiple responsibilities and changing prioritiesProfessional communication and customer-service skillsStrong attention to detail and ability to identify discrepanciesWork EnvironmentThis is a 100% onsite position working in a professional office and shop environment.

The role is fast-paced and requires frequent use of computers, phones, and other standard office equipment. Workloads may increase during month-end, year-end, and other busy accounting periods.The position may occasionally require lifting office supplies or materials weighing up to approximately 20 pounds.ABR Employment Services is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veterans' status.