Academic Personnel Coordinator

Academic Personnel Coordinator

As a member of the HSSB Administrative Support Center (HASC), and under the supervision of HASC's Academic Personnel & Financial Services Manager, the Academic Personnel Coordinator administers all academic personnel activities for the Department of Classics and the Department of East Asian Language & Cultural Studies. This individual is responsible for complex academic merit and promotion cases, faculty recruitment and appointment cases, recruiting and hiring temporary Lecturers, payroll, and occasional postdoc and other research appointments. Responsibilities include working with the Office of International Student and Scholars on visa requests, assisting visiting scholars, facilitating leave requests in a timely manner, attending trainings, and maintaining a working knowledge of the Academic Personnel Manual and campus Red Binder. This individual will work closely with faculty, the department Chair, and College of Letters & Science academic personnel analyst. This position requires incredible initiative, ability to work independently, multi-tasking, attention to detail, confidentiality, sound judgement, and decision-making skills.

Required Qualifications:

• Bachelor's Degree or equivalent combination of education and/or relevant work experience
• Experience using Microsoft Office (Word, Excel, PowerPoint, Publisher), Google Applications (Calendar, Forms, Sheets, Docs, and Drive)
• Strong organizational skills and the ability to handle multiple tasks under pressure of deadlines and frequent interruptions
• Excellent communication and interpersonal skills, assertiveness and diplomacy, and critical attention to detail
• Ability to exercise good judgment, common sense, and discretion, while providing careful attention to detail
• Ability to prioritize multiple tasks with minimal supervision; set boundaries and adhere to them
• Creatively problem-solve
• Ability to work effectively and cooperatively as a staff team member, and to work well with faculty members
• 1-3 years Experience providing quality customer service in a professional environment
• 1-3 years Proven experience as an administrative professional

Special Conditions of Employment:

Satisfactory criminal history background check

UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Job Functions and Percentages of Time:

• 50% Merits and Promotions
• 30% Temporary Academic Appointments
• 10% Recruitment
• 5% Payroll Management
• 5% Other Administrative Duties

Equal Employment Opportunity: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.