Executive assistant (Administrative Business Partner)

Title: Executive Assistant (Administrative Business Partner)
Location: San Francisco, CA 94105
Duration: 6 Months

Key Responsibilities:

Manage daily calendars for multiple senior members of the team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
Arrange and reserve conference rooms, catering, audio/video and other crucial services as needed for meetings and conferences.
Coordinate travel arrangements and submit expense reports in a timely manner using Concur.
Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc.
Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
Assist with tracking client meetings, follow-up items and other metrics in excel and our CRM system.
Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff.
Build and maintain good business relationships with executives and administrative staff across the organizations.
Represent the team by greeting visitors and guests and answering multiple phone lines.
Complete ad hoc administrative requests in a prompt and thorough manner.
Provide reciprocal coverage to other assistants.

Qualifications:

5+ years of administrative experience, preferably at a large global organization in the financial services industry.
Ability to work independently and assume additional responsibilities as required.
A positive and 'can-do' demeanor.
Desire and ability to provide outstanding service to internal and external clients.
Maintains focus with sense of urgency, while upholding respect for others.
Proven ability to manage competing priorities and meet tight deadlines.
Excellent communication skills (written and verbal).
Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
Proficient with Webex and Zoom.
A high level of attention to detail.
Discretion in dealing with confidential information in all aspects of work.
Bachelor's degree is strongly preferred.