Project Tracking Assistant

Job Summary / Brief

River Bend Agricultural Services LLC, a division of the Novus Ag network, is seeking an organized Remote Project Tracking Assistant to join our regional hub. This position is open to qualified candidates nationwide, operating on a fully remote schedule to support our expanding network footprint. In this role, you will manage our customer project tracking files and provide advanced regional operational administrative support to our regional networks. You will build strong relationships by routing milestone updates, organizing digital project pipelines, and keeping corporate execution records moving efficiently to maximize procurement and project productivity.

Core Responsibilities

• Project Management: Monitor regional facility project timelines, track vendor milestone compliance, and route project update terms to the correct agronomic advisor or manager.
• Digital Administration: Coordinate electronic milestone verification workflows, track manufacturer project timelines, and organize secure cloud project directories across our network database.
• Data Maintenance: Maintain accurate project records, enter seasonal facility improvement schedules, and log signed contractor agreements directly into our central database system.
• Communication Integration: Monitor the central project tracking inbox, resolve carrier or contractor documentation discrepancies, and draft professional corporate correspondence for our regional management group.
• Operational Syncing: Coordinate closely with facility management, regional warehouse personnel, and field team members to guarantee cohesive backend support and strict operational compliance.

Applicant Requirements

• High School Diploma or equivalent required (Project coordination certificates or technical administrative coursework preferred); 1+ years of experience in project tracking, basic data entry, or corporate administrative support is valued.
• Proven track record in digital record keeping, organizing project logs, or tracking milestone lifecycles.
• Strong computer skills with cloud file sharing, project board navigation, and proficiency in the Microsoft Office suite (Excel formulas, data entry, sorting).
• Capability to thrive in a self-directed nationwide remote workspace, maintaining consistent digital connectivity.
• Excellent communication skills with a natural ability to multitask in a fast-paced environment.

Compensation & Benefits

• Competitive annual salary of $77,500 - $80,500 paired with a stable, fully remote corporate work framework.
• Company-provided workplace computer, secure software access, and modern virtual office tools.
• Comprehensive healthcare options, matching 401(k) program, and paid time off (PTO).