Administrative Services Manager (Ref: 18484)

Position: Administrative Services Manager (Ref: 18484)
Location: Nashville, TN USA, 37243
Salary: $28.00/hr.
Duration: 1 Years 2 Months 23 Days - Contract
Openings: 1
Deadline: 07/17/2026
Description:
***Local Candidates Only
***Hybrid 1 day/week onsite

We are seeking a detail-oriented and organized Administrative Services Manager to support a dynamic team in leading grant application development, coordinating award startup activities, and ensuring rigorous programmatic and financial compliance. This role serves as the central coordination point between program leadership, fiscal partners, and federal funders to ensure all grant-related activities are accurately documented, well-managed, and kept on schedule.

This is a hybrid position (1 day in office, 4 days remote) requiring a proactive individual capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities
• Grant Application Lifecycle: Lead and coordinate grant applications from the initial review of funding opportunities (NOFO/NOA/FOA) through to final submission. Manage application timelines, facilitate kickoff meetings, and ensure all narrative and financial components meet federal requirements.
• Post-Award Implementation: Translate complex award terms into actionable startup plans. Ensure compliance with budget periods, reporting cadences, and cost restrictions while facilitating smooth communication between program leadership and internal fiscal/procurement teams.
• Financial & Budget Management: Maintain budget integrity by building monthly expenditure reports and projections. Analyze staffing patterns, track expenditures against approved budgets, and proactively identify/resolve discrepancies.
• Reporting & Closeout: Own the reporting calendar. Compile accurate performance and financial metrics for reports and lead the audit-ready closeout process for grant projects.
• Stakeholder Communication: Serve as the primary liaison for federal check-in meetings. Maintain consistent communication with internal and external partners, provide status updates, and proactively escalate risks related to deliverables or spending.

Preferred Qualifications
• Demonstrated experience in grant application development, grant management, budgeting, or contract management.
• Strong proficiency in interpreting complex federal funding requirements and fiscal guidance.
• Expert-level skills in Microsoft Excel (maintaining reports, analyzing variances, supporting projections) and general Microsoft Office proficiency (Outlook, Word, PowerPoint).
• Proven ability to coordinate effectively across diverse stakeholder groups, including fiscal, procurement, and leadership teams.
• Excellent written and verbal communication skills, with a high degree of professional judgment and independence.

Required / Desired Skills
• Grant Application Development Required - 3 Years
• Grant/Contract Management Required - 3 Years
• Budgeting & Financial Forecasting Required - 3 Years
• Microsoft Excel (Advanced) Required - 3 Years
• Interpreting Federal Funding Requirements Required - 2 Years
• Stakeholder Coordination (Fiscal/Procurement) Required - 2 Years
• Reporting & Audit Readiness Required - 2 Years
• Microsoft Office Suite (General) Required - 3 Years
• Project Management/Tracking Deadlines Required - 2 Years