Executive Assistance

Job Title: Executive Assistant
Location: New York City
Duration: 4 5 Months

Note: Will convert to a permanent position for the right candidate

Duties

Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient, detail oriented, and proactive manner.
Responsibilities of the position include, but are not limited to:
Heavy interaction with senior management and their assistants.
Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements.
Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements, and driving directions as needed.
Responsible for the daily schedule of one or more individuals; anticipate necessary background material, directions, and other items required for each activity on the schedule.
Process and track expense reports and reimbursements.
Produce letters, memoranda, presentations, reports, etc. as necessary.
Proofread documents for appropriate grammar, punctuation, and spelling.
Assist in presentation preparation.
Provide core administrative support such as faxing, filing, and copying.
Perform ad hoc projects as needed.

Required Skills

Ability to perform in a fast paced environment and interact with senior management.
Strong analytical, interpersonal, and communication skills.
Excellent organizational skills.
Detail oriented.
Strong time management skills.
Ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment.
High energy level.
Excellent phone manner a must.
Self-starter with the ability to work independently and with minimal guidance.

Required Experience

Minimum of 5 years of corporate administrative experience (supporting SR leadership and interacting with external clients).
Complex calendar management (Outlook).
Travel and expense management (Concur).
Microsoft Office Suite (Excel, PowerPoint, Word).
Meeting coordination and executive support in a fast-paced corporate environment.
Bachelor's Degree