Legal Secretary/Admin Assistant

Legal Administrative Assistant - hybrid role for a global law firm client in Los Angeles, CA. This role has a litigation focus. Prior e-filing experience, and 2+ years of law firm is required. Degree is preferred, not required.* This is primarily an administrative position with litigation duties involved. Responsibilities: Coordinate and work together with the team and provide occasional coverage to others when needed. Work closely to mentor, share knowledge, best practices and answer any procedural or policy questions. Provide guidance when necessary. Schedule client meetings, reserve conference rooms, coordinate A/V equipment and food needs via firm scheduling software. Register guests with Security. Coordinate attorney travel arrangements (domestic and international) and prepare travel itineraries; process travel reimbursements, maintain Outlook calendar. Communicate pertinent information with other team members. Monitor incoming emails as directed. Answer phones, direct callers. Type/proofread general correspondence, memos, legal documents, reports in Excel, etc. Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner. Utilize iManage document management system as a central repository for all matter related documents. Maintain attorney time in Intapp Time and submit finalized time to Accounting. Participation in the firm Legal Administrative Assistants Certification Program. Position Requirements: College degree or attendance ideal. Prior secretarial/administrative work experience in a law firm or legal environment. Must have at least 2 - 5 years of legal administrative assistant experience with some litigation experience required Excellent written and interpersonal communication skills. Attention to detail and ability to multi-task. Ability to prioritize. Ability to maintain confidential information. Ability to manage workflow/delegate, as necessary. Prior experience with iManage Work 10, Microsoft 365, Intapp Time, Intapp OPEN, Chrome River ideal. The salary range is $89k - $112k depending on experience.