Institutional Advancement Accounting Manager

The Institutional Advancement Accounting Manager is responsible for overseeing the day-to-day financial operations, accounting, and budget analysis of the College’s Foundations, a component unit of the College. Operating with minimal supervision, this role performs comprehensive accounting functions across all fund types (endowed, non-endowed and grants) both at the College and financial institution level.

The position prepares financial statements, investment reports, tax filing, and audit materials, ensuring compliance with GAAP, FASB, and other applicable accounting standards. The role also provides guidance on financial policies and strategies in collaboration with the Finance Office and Institutional Advancement.

As a key member of the Finance Division, the Institutional Advancement Accounting Manager works closely with internal stakeholders and external partners and serves as a primary financial liaison to the Foundation Board and its Finance Committee, including presenting financial information and responding to inquiries from board members, donors, and constituents.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounting

Serve as the primary liaison with the Foundation’s financial and investment institutions to ensure accurate sub-accounting on a monthly and ad hoc basis.
Maintain records for endowed and temporarily restricted funds in compliance with nonprofit regulations and state and federal requirements.
Monitor and analyze investment activity and prepare periodic investment reports for the Foundation Finance Committee and Board.
Prepare and present financial reports to the Foundation Finance Committee and Board of Directors; respond to ad hoc requests from board members.
Perform advanced accounting functions, including general ledger reconciliations, financial schedules, internal reporting, surveys, and financial analysis.
Maintain and oversee the Foundation’s chart of accounts, including establishing new accounts and ensuring proper net asset classification.
Lead the annual audit process by serving as the primary contact for external
auditors, coordinating requests, and preparing supporting documentation.
Track and reconcile fundraising revenues and expenses, ensuring alignment with budgets.
Provide accounting guidance and support to College and Foundation staff on business office matters, including training on financial systems and reporting tools (e.g., Colleague).
Collaborate closely with the Institutional Advancement Office and Foundation Executive Director on all financial matters, including direct communication with Board members.
Research and resolve discrepancies, including items in suspense accounts.
Budget and Financial Analysis
Calculate and administer the annual endowment spending policy and communicate allocations to relevant departments.
Partner with Financial Aid and Institutional Advancement to ensure accurate and timely scholarship awards.
Perform moderate to complex financial analyses to assess historical performance and forecast future trends, providing recommendations to support budget development.
Develop and deliver financial reports and presentations, including budget-to-actual analysis, forecasts, and trend analysis for leadership and the Foundation Board.
Support the annual budgeting and monthly forecasting processes to ensure alignment with institutional financial goals.
Other Projects
Assist Institutional Advancement with preparation of bi-annual donor reports.
Support the development and implementation of policies, procedures, and internal controls related to Foundation operations.
Lead or participate in process improvement and cross-functional initiatives.
Perform other duties as assigned.
ESSENTIAL KNOWLEDGE AND SKILLS
Bachelor's degree in Accounting, Finance, or a related field required.
Minimum of 4 years of progressively responsible accounting experience.
Experience with non-profit accounting and financial reporting preferred.
Strong analytical, problem-solving, and investigative skills in a complex environment.
Excellent written, verbal, and interpersonal communication skills.
Advanced proficiency in Microsoft Excel (including pivot tables, formulas, and data analysis tools) and experience with financial systems.
Ability to prepare, analyze, and present financial reports, including cash flow and operational reporting.
Demonstrated ability to work independently while understanding broader institutional priorities.
Ability to manage multiple priorities in a fast-paced, deadline-driven, and collaborative environment.
Montgomery County Community College
340 DeKalb Pike
Blue Bell, PA 19422