Administrative Assistant II

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

• Perform various administrative, clerical, data collection, data entry, and report writing tasks

• Receive direction from immediate supervisor in completing non-routine assignments

• Gather statistics and general data; review and combine this information into established reports for use internally

• Scan documents and reports as required

• May develop new reports or revise existing reports, as directed.  Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

• May be responsible for verifying data gathered, such as matching supplier invoices against file copies

• Distribute reports as directed by immediate supervisor

• Originate correspondence and reports not requiring the personal attention of immediate supervisor

• Prepare general correspondence and maintains general files

• Answer telephone, take and relay messages, screen callers and direct calls accordingly

• Receive, sort, and distribute mail

• Maintain an organized workspace by keeping documents and supplies properly stored

• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders 

• Perform other responsibilities associated with this position as may be appropriate

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required

• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required

• A working knowledge of TDG policies and procedures is preferred

• Self-starter, multi-tasker

• Ability to bring assignments to completion independently

• Ability to work in a high volume, dynamic team environment

• Proven record of accomplishments of office administration 

• Prolog experience

• Flexible attitude to changing conditions

• Accountable and dependable to follow through with tasks/project

Education/Training

• High school diploma (or equivalent) and five years or more of relevant work experience