CoolSys

Location not specified • Posted 2 months ago

Remote Contract Project Management

Overview:

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

Competitive pay: $80-95k
Benefits: Medical, Dental, Vision and Prescription coverage.
Paid vacation, holidays, and floating holiday.
401(K) with Company match.
Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
Tuition reimbursement.
Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
Pet Insurance.
Legal Plan, and ID Theft Protection.

Responsibilities:

The Installation Project Manager will be responsible for overseeing the installation of products, equipment, or systems for clients, ensuring that projects are completed on time, within budget, and according to specifications. This role involves coordinating and managing the entire installation process, including logistics, scheduling, resource allocation, and communication between clients, vendors, and installation teams.

***While the position is remote, the ideal candidate should be located in the Central FL area.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Develop detailed project plans, including scope, timelines, and budget.
Coordinate with internal teams, clients, and external contractors to ensure all project requirements are met.
Organize and manage the logistics of equipment, materials, and resources needed for installation.
Lead and supervise installation teams to ensure adherence to project timelines, quality standards, and safety protocols.
Allocate tasks and schedules team members based on their skills and experience.
Provide training or guidance to installation staff as necessary.
Serve as the primary point of contact for clients during the installation phase.
Provide regular updates on project status, delays, and adjustments.
Address and resolve any issues or concerns raised by clients.
Ensure that all installations are completed to high standards of quality, safety, and compliance with regulatory requirements.
Conduct site inspections and quality checks throughout the installation process.
Monitor project budgets, ensuring that the project stays within financial constraints.
Approve purchase orders for necessary materials and equipment.
Manage and track project expenses and invoicing.
Identify potential risks and implement mitigation strategies.
Resolve unforeseen issues or delays promptly to minimize disruptions to the installation schedule.
Maintain comprehensive records of project milestones, changes, and issues.
Prepare reports for management on project status, performance, and financial outcomes.
Ensure all project documentation is complete and accurate for post-installation support.
Ensure smooth handover of the installed systems/products to the client.
Coordinate any required post-installation support or troubleshooting.
Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety).
Performs other duties as assigned

Qualifications:

Education / Training

Completion of technical/trade school preferred, or related technical field, or equivalent experience.

Work Experience / Skills

Minimum of 5-7 years of experience in project management, with a focus on installations.
Strong leadership and team management skills.
Excellent problem-solving, organizational, and multitasking abilities.
Strong communication skills, both verbal and written.
Proficiency in project management software (e.g., MS Project, Asana, Trello).
Knowledge of safety standards and installation processes.
Detail-oriented with a focus on delivering high-quality results.
Ability to work under pressure and meet tight deadlines.
Strong client-focused attitude, with the ability to manage client expectations effectively.
Flexibility to adapt to changing project requirements.
Experience with CRM tools (e.g., Salesforce) and other sales enablement platforms a plus.
Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.
Ability to use typical business tools including E-Mail, Word, Excel, etc.

Join Us:

Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

Connect with us on Facebook and X.

CoolSys is an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.  

Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.

Additional Information

Country: United States
Job Type: Full Time
Posted At: 2026-04-13
Job Reference: 17238_5747
Mobile Friendly Apply: No
Category: Project Management
Html Jobs: Yes
Url: https://click.appcast.io/t/kQ9IMh43b-F-Jd4X0n6URo7y_WSPNQjbff_mjXQJlNjo-g-Z3dr0E_imcVyQRT9d
Body: Overview: CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions. Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states. Based in Southern California since 2007, CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals. No wonder Newsweek named CoolSys one of America’s Greatest Workplaces! We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Competitive pay: $80-95k</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Benefits: Medical, Dental, Vision and Prescription coverage. </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Paid vacation, holidays, and floating holiday. </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">401(K) with Company match. </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Company sponsored life insurance, as well as optional AD&D, short and long-term disability. </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Tuition reimbursement. </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more. </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Pet Insurance. </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 11pt; font-family: Calibri, sans-serif;">Legal Plan, and ID Theft Protection. </li></ul> Responsibilities: The Installation Project Manager will be responsible for overseeing the installation of products, equipment, or systems for clients, ensuring that projects are completed on time, within budget, and according to specifications. This role involves coordinating and managing the entire installation process, including logistics, scheduling, resource allocation, and communication between clients, vendors, and installation teams.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559738":0,"335559739":0,"335559740":259}"> <span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"201341983":0,"335551550":1,"335551620":1,"335559738":0,"335559739":0,"335559740":259}">***While the position is remote, the ideal candidate should be located in the Central FL area. ESSENTIAL DUTIES AND RESPONSIBILITIES <ul><li>Develop detailed project plans, including scope, timelines, and budget.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Coordinate with internal teams, clients, and external contractors to ensure all project requirements are met.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Organize and manage the logistics of equipment, materials, and resources needed for installation.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Lead and supervise installation teams to ensure adherence to project timelines, quality standards, and safety protocols.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Allocate tasks and schedules team members based on their skills and experience.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Provide training or guidance to installation staff as necessary.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Serve as the primary point of contact for clients during the installation phase.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Provide regular updates on project status, delays, and adjustments.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Address and resolve any issues or concerns raised by clients.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Ensure that all installations are completed to high standards of quality, safety, and compliance with regulatory requirements.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Conduct site inspections and quality checks throughout the installation process.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Monitor project budgets, ensuring that the project stays within financial constraints.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Approve purchase orders for necessary materials and equipment.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Manage and track project expenses and invoicing.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Identify potential risks and implement mitigation strategies.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Resolve unforeseen issues or delays promptly to minimize disruptions to the installation schedule.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Maintain comprehensive records of project milestones, changes, and issues.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Prepare reports for management on project status, performance, and financial outcomes.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Ensure all project documentation is complete and accurate for post-installation support.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Ensure smooth handover of the installed systems/products to the client.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Coordinate any required post-installation support or troubleshooting.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety).<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif; color: #000000;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Performs other duties as assigned</li></ul> Qualifications: Education / Training <ul><li>Completion of technical/trade school preferred, or related technical field, or equivalent experience. </li></ul>Work Experience / Skills <ul><li>Minimum of 5-7 years of experience in project management, with a focus on installations.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Strong leadership and team management skills.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Excellent problem-solving, organizational, and multitasking abilities.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Strong communication skills, both verbal and written.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Proficiency in project management software (e.g., MS Project, Asana, Trello).<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Knowledge of safety standards and installation processes.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Detail-oriented with a focus on delivering high-quality results.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Ability to work under pressure and meet tight deadlines.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Strong client-focused attitude, with the ability to manage client expectations effectively.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Flexibility to adapt to changing project requirements.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Experience with CRM tools (e.g., Salesforce) and other sales enablement platforms a plus.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif;" data-ccp-props="{"134233117":false,"134233118":false,"335551550":6,"335551620":6,"335559685":360,"335559738":0,"335559739":0}"> </li><li>Ability to understand and follow all company policies and procedures and all applicable State and Federal laws. <span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif; color: #000000;" data-ccp-props="{"134233279":true,"335551550":6,"335551620":6,"335559685":360}"> </li><li>Ability to use typical business tools including E-Mail, Word, Excel, etc.<span style="margin: 0px; padding: 0px; font-size: 10pt; font-family: Calibri, Calibri_EmbeddedFont, Calibri_MSFontService, sans-serif; color: #000000;" data-ccp-props="{"335551550":6,"335551620":6,"335559685":360,"469777462":[360],"469777927":[0],"469777928":[1]}"> </li></ul> Join Us: Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! Connect with us on <a title="Facebook" href="https://www.facebook.com/Coolsys" target="_blank" rel="noopener">Facebook</a> and <a href="https://www.twitter.com/coolsys_" target="_blank" rel="noopener">X</a>. CoolSys is an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.   Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.
Cpa: 3.95
Cpc: 0.20

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Project Manager - HVAC Installation

Additional Information